Coordinator, Occupational Health and Safety and Employee Health Services

Job summary

The Coordinator manages employee health services, disability management, and leave administration while overseeing occupational health and safety programs. They ensure legislative compliance and support return-to-work processes across the school division.

Job details

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites. Coordinator, Occupational Health and Safety and Employee Health Services Requisition ID: 11855 Hours Per Week: 35 Position: New FTE: 1 Department: Employee Relations No Months Per Year: 12 Position Status: Permanent Employee Group: OOS Rate of Pay: $68,600 - $85,800 Posting Closing Date: 9/18/26 Are you passionate about supporting healthy, safe, and productive workplaces? Do you enjoy balancing employee support, disability management, workplace safety, and program coordination in a collaborative environment? If so, we invite you to join our team as the Coordinator, Employee Health Services & Occupational Health and Safety. Reporting within Human Resources, this position provides Division-wide coordination and support for employee health, disability management, leave administration, return-to-work planning, and occupational health and safety programs. The Coordinator plays a key role in administering employee health processes, coordinating safety initiatives, supporting legislative compliance, and contributing to the continuous improvement of programs that promote employee well-being and workplace safety across the Division. As a trusted resource to employees, leaders, schools, and departments, you will help ensure employees are supported throughout leave and return-to-work processes while contributing to a strong culture of health, safety, and wellness. Responsibilities Employee Health Services Administration & Leave Coordination Coordinate and maintain confidential employee health files, records, and documentation in accordance with privacy and records management requirements Administer routine and non-complex employee health and disability management processes, including medical leaves, modified duties, Early Intervention Program cases, and return-to-work activities; Track employee medical leaves, disability benefits, leaves of absence, and associated documentation and timelines; Calculate waiting periods, sick leave credits, prorated entitlements, payroll cut-off dates, and return-to-work timelines Submit work-related claims and referrals through WCB and insurance provider system; Support injury management processes in collaboration with Employee Health Services and Occupational Health and Safety Advisors Provide information and guidance to employees and leaders regarding medical leave processes, benefits, and available support service; Prepare and maintain reports related to leave utilization, modified work programs, trends, funding, and program improvement initiatives. Occupational Health & Safety Program Support Supporting the implementation and coordination of the Division's Occupational Health and Safety (OHS) program; Assisting with the development, review, and maintenance of safe operating procedures, safety documentation, and program resources; Coordinating OHS inspections, audits, and corrective action follow-up activities across schools and Division sites; Supporting compliance monitoring and maintaining records to meet legislative and organizational requirements; Coordinating key safety initiatives, including the Hearing Conservation Program, sharps disposal program, AED program, and First Aid program; Coordinating OHS training activities and maintaining training records; Collecting, tracking, and analyzing incident, injury, and compliance data to support continuous improvement effort; Preparing reports and supporting committees, advisors, and senior administration with workplace health and safety information. Program Support & Continuous Improvement Serve as a resource to schools and departments on employee health, disability management, leave administration, and workplace safety processes; Resolve routine employee health and safety inquiries while escalating complex matters as appropriate; Provide operational and administrative support to Employee Health Services and Occupational Health and Safety team members; Participate in special projects, cross-functional initiatives, training sessions, and wellness activities; Maintain department website and intranet content to ensure resources and information remain current and accessible; Stay informed of emerging practices, legislative changes, and industry developments in disability management, employee health, and occupational health and safety. Qualifications A diploma in Occupational Health and Safety, Disability Management, or a related field; A minimum of three years of related experience in disability management, occupational health and safety, employee health services, or a combination of these areas; BCCRSP, DCMP, or related professional designation, or progress toward certification is considered an asset; Familiarity with COR standards and internal audit process is considered an asset; Experience supporting workplace inspections, audits, incident investigations, and corrective action processes; Knowledge of disability management principles, group benefit plans, injury management, return-to-work practices, and leave administration; Knowledge of Alberta Occupational Health and Safety legislation, Workers' Compensation Board legislation, workplace safety requirements, and related regulatory obligations; Knowledge of records management practices and privacy requirements, including the handling of confidential employee health and medical information; Experience maintaining accurate records, preparing reports, and using databases and reporting systems; Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and SharePoint. SKILLLS & COMPETENCIES Strong relationship-building and consultation skills; Excellent organizational skills and the ability to manage multiple priorities in a dynamic environment; Sound judgment when applying policies, procedures, legislation, and program requirements; Strong analytical and problem-solving abilities; A high degree of professionalism, discretion, and confidentiality; A service-oriented approach with a focus on supporting employees and leaders; The ability to work collaboratively with a wide range of internal and external stakeholders; A commitment to fostering healthy, safe, and supportive workplaces. What We Offer Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents. Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections. Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities. 100% employer-paid benefits, including: Health, Vision, and Dental. A Health/Wellness Spending Account. EFAP – Employee and Family Assistance Program. Paid Time Off, including vacation time, personal days, and Christmas break. Additional Paid Time Off (PTO) – Personal Days. 7-hour workdays, 35 hours per week for a 1.0 FTE. Competitive salary and pension Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions. As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff. Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package. Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring. Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

What you’ll do

The Coordinator manages employee health services, disability management, and leave administration while overseeing occupational health and safety programs. They ensure legislative compliance and support return-to-work processes across the school division.

Requirements

Requires a diploma in Occupational Health and Safety, Disability Management, or a related field with at least three years of relevant experience. Knowledge of Alberta OHS legislation and proficiency in Microsoft 365 are essential.

Benefits

• Health Insurance • Vision Insurance • Dental Insurance • Health/Wellness Spending Account • Employee and Family Assistance Program • Paid Time Off • Vacation Time • Personal Days • Christmas Break • Pension

Listed skills

• Microsoft 365 · Preferred
• case management · Preferred
• report preparation · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Disability Management
• Occupational Health and Safety
• Leave Administration
• Return-to-Work Planning
• Injury Management
• Legislative Compliance
• Case Management
• Records Management
• Incident Investigation
• Audit Coordination
• Relationship Building
• Analytical Problem Solving
• Microsoft 365
• Confidentiality
• Stakeholder Consultation
• Report Preparation

Job areas

• Human Resources
• Security & Safety
• Healthcare
• Education
• Management & Leadership