Facility Administrator, Full Time

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). JOB SUMMARY Now, if you were to come on board as our Facility Administrator, we’d ask you to do the following for us: * Manage customer shipping and receiving requests for mail packages: tracking, documenting, preparing packages, and mail delivery within the site. * Sorts and delivers incoming mail by the department and/or employee to ensure timely distribution. * Picks, sorts and delivers interdepartmental mail. * Processes and weighs outgoing mail. * Operates mail machines including postage meter, photocopying machine, and mail folding and inserting machine. * Maintains records of receipt, mailing dates, and other required information. * Maintain Site Procedure Guide describing processes and procedures for all services, providing updates as revisions are made. * Complete custom clearance for packages as applicable. * Complete minor facilities PMs such as fire extinguisher checks, eye wash checks, etc. * Submit work requests/work orders as needed for facilities-related issues. * Corporate events coordination and set up. * Review work order backlog and coordinate repairs with onsite staff and contractors when needed. * Issue uniforms to the employees and maintains uniform repair repository. * Order supplies for the mail room, printing equipment, facilities supplies, cleaning supplies, etc. * Other duties as assigned by Facilities management. Think you have what it takes to be a Facility Administrator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role. * Post- secondary education * Excellent interpersonal and communication skills (verbal and written) * Ability to lift up to 40 lbs. * Proficient in Microsoft Office Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

The Facility Administrator is responsible for managing mail services, shipping and receiving, and maintaining site procedure documentation. They also perform minor facilities maintenance, coordinate corporate events, and manage supply orders for the facility.

Candidates must possess post-secondary education and excellent interpersonal and communication skills. Proficiency in Microsoft Office and the physical ability to lift up to 40 lbs are also required.

• Customer servicePreferred
• Microsoft OfficePreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Facilities management
• Mail processing
• Customer service
• Microsoft Office
• Inventory management
• Event coordination
• Communication skills
• Interpersonal skills
• Record keeping
• Facilities maintenance
• Shipping and receiving
• Documentation
• Laboratory Cleaning
• Facility Repair And Maintenance
• Shipping And Receiving
• Lifting Ability
• Communication
• Facility Management
• Oil and Gas
• Innovation
• Mailroom
• Performance Modeling
• Postage Meter
• Environment Health And Safety
• Coordinating

• Administrative
• Hospitality
• Logistics
• Security & Safety
• Facility Administrator
• Maintenance Planner
• Mechanical Engineering Technicians
• First-Line Supervisors of Mechanics, Installers, and Repairers

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week