RFP Coordinator

Job summary

Manage the full lifecycle of RFP, RFI, and RFQ responses from initial intake through to final submission. Collaborate with internal teams to gather information and ensure all proposals meet client requirements, compliance standards, and deadlines.

Job details

As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role requires a confident and thoughtful professional who can work independently, apply strong critical thinking, and collaborate effectively across teams. You will play a key role in shaping high-quality proposal responses that reflect both precision and professionalism. Responsibilities: Manage the full lifecycle of RFP/RFI/RFQ responses from intake through submission Analyze RFP requirements and translate them into clear action plans Collaborate with internal teams to gather necessary information and insights Apply critical thinking to develop tailored, accurate, and compelling responses Ensure all submissions meet client requirements, compliance standards, and deadlines Act as a central point of coordination, maintaining clear and professional communication across teams Communicate with Sales and customers to clarify requirements and expectations Maintain and continuously improve a centralized library of proposal content and past submissions Identify opportunities to strengthen response quality, consistency, and process efficiency Ensure adherence to established RFP processes, templates, and timelines to maintain consistency and quality across submissions Qualifications: College Education in related field (Business, Administration) or related experience Strong organizational and problem-solving skills with the ability to manage multiple priorities Excellent written and verbal communication skills Demonstrated ability to think critically and interpret complex requirements Confident, self-motivated, and capable of working independently with minimal supervision Humble and collaborative mindset, open to feedback and team input Strong time management skills and attention to detail Proficiency in Microsoft Office (Word, Excel, Outlook) What Will Set You Apart: A proactive approach and sense of ownership over deliverables The ability to balance confidence with adaptability in a fast-paced environment A solutions-oriented mindset with strong judgment and decision-making skills What we Offer: Employer funded benefits program Competitive total compensation package Work-Life Balance Employee assistance plan Employee Discount Platform Career Progression Casual Work Environment Social Events and Sports Teams Onsite Counsellor Location: Burlington, Ontario (in-office position) Hours: Monday - Friday, 40 hours. Vacancy: This is an existing position. Salary Range: $40K CAD - $45K CAD About Evertz Microsystems (TSX: ET) Evertz is a global leader in broadcast technology, delivering cutting-edge hardware and software solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and mobile devices (like phones and tablets) worldwide. Trusted by major broadcast facilities, telcos, and satellite providers on every continent, we're known for end-to-end innovation that sets the industry standard. Canadian-headquartered with offices around the world, Evertz has 2,000+ employees and has been recognized as one of Canada's 50 Best Managed Companies — a testament to our commitment to excellence and global impact. Join a team where your work shapes the future of broadcast and new media industries. Evertz is committed to equal opportunity employment. Accommodations are available throughout the recruitment process for applicants with disabilities — please notify HR when scheduling your interview. Artificial intelligence (AI) technology may be used in our recruitment process to assist with resume screening and interview note-taking. All hiring decisions are made by our team without AI involvement. Thank you for considering a career with Evertz! Please note, this email address will only respond to requests regarding privacy concerns. This inbox will not respond to job applications, resumes, or questions regarding an application. When you apply to a job on this site, the personal data contained in your application will be collected by Evertz Microsystems Ltd (“Controller”), which is located at 5292 John Lucas Drive, Burlington, Ontario, Canada and can be contacted by emailing privacy@evertz.com. Controller’s data protection officer is Nadiera Toolsieram, who can be contacted at privacy@evertz.com. Your personal data will be processed for the purposes of managing Controller’s and its' subsidiaries' and affiliates' recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. A complete privacy policy can be found at https://evertz.com/contact/privacy/ Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

What you’ll do

Manage the full lifecycle of RFP, RFI, and RFQ responses from initial intake through to final submission. Collaborate with internal teams to gather information and ensure all proposals meet client requirements, compliance standards, and deadlines.

Requirements

Requires a college education in a related field such as Business or Administration, or equivalent experience. Candidates must possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office.

Benefits

• Employer funded benefits program • Competitive total compensation package • Work-Life Balance • Employee assistance plan • Employee Discount Platform • Career Progression • Casual Work Environment • Social Events and Sports Teams • Onsite Counsellor

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Collaboration · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Critical Thinking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• RFP management
• Critical thinking
• Problem-solving
• Organizational skills
• Written communication
• Verbal communication
• Time management
• Attention to detail
• Microsoft Office
• Word
• Excel
• Outlook
• Collaboration
• Compliance
• Project coordination
• Software Solutions
• Professionalism
• General Data Protection Regulation (GDPR)
• Solution-Oriented
• Self-Motivation
• Microsoft Word
• Microsoft Excel
• Adaptability
• Artificial Intelligence
• Business Administration
• Decision Making
• Critical Thinking
• Information Privacy
• Sales
• Leadership
• Innovation
• IPTV
• Problem Solving
• Microsoft Outlook
• Professional Communication
• Request For Proposal
• Resume Screening
• Time Management
• Timelines
• Verbal Communication Skills
• Scheduling
• Templates
• Coordinating
• Tablets
• Detail Oriented

Job areas

• Administrative
• Sales
• Customer Service & Support
• Technology
• RFP Coordinator
• Unclassified Specialized Occupation