Project Administrator

Job summary

Maintain project records and documentation, manage files in document control and project management systems, and support the preparation of engineering reports and other deliverables. Track schedules and project information, coordinate with project teams, and assist with quality reviews and administration for Defence projects.

Job details

Project Administrator (contract with possibility of extension) Brampton, ON At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Project Administrator! Your work environment at EXP EXP is seeking a Project Administrator to join our team on a contract basis in Brampton, Ontario. This role provides an excellent opportunity for a recent graduate to gain valuable experience supporting civil engineering and infrastructure projects while working alongside engineers, designers, and project managers. You will play an important role in maintaining project documentation, managing project information, supporting document control processes, and assisting with project coordination activities that contribute to successful project delivery. **This is a contract position with the potential for extension or conversion to a permanent full-time opportunity based on business needs and performance. What a day at EXP has in store for you * Assist with maintaining and organizing project data, records, and documentation. * Support the preparation, formatting, and coordination of engineering reports, spreadsheets, and project deliverables. * Upload, review, and manage project files within document control and project management systems. * Track project schedules, deliverables, and internal project information. * Coordinate with engineers, designers, and project managers to ensure project documentation remains accurate and current. * Support project administration activities that contribute to the successful delivery of Defence projects. * Assist with quality control reviews and data verification activities. * Participate in team meetings and contribute to project coordination efforts. What your experience looks like * Recently graduated, or graduating within the next few months, from business , or related program. * Strong organizational skills and attention to detail. * Proficient with Microsoft Office applications, particularly Excel and Word. * Comfortable working with databases, document management systems, and project tracking tools. * Strong written and verbal communication skills. * Ability to manage multiple tasks and priorities in a fast-paced environment. * Demonstrated initiative and willingness to learn. * Previous co-op, internship, administrative, or project support experience is considered an asset. Why join EXP? * Gain hands-on experience supporting civil engineering and infrastructure projects. * Learn from experienced engineers and project professionals. * Build valuable project coordination and administration skills. * Work in a collaborative and inclusive environment. * Potential opportunity for contract extension and future permanent employment with EXP. This job posting is for an existing position vacancy within our organization. The salary for this role is between $60K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com [hrsupport@exp.com]. Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year. What makes us different The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com [https://www.exp.com/].

What you’ll do

Maintain project records and documentation, manage files in document control and project management systems, and support the preparation of engineering reports and other deliverables. Track schedules and project information, coordinate with project teams, and assist with quality reviews and administration for Defence projects.

Requirements

Applicants should be recent graduates or graduating soon from a business or related program, with strong organizational skills and attention to detail. Proficiency in Microsoft Office, comfort with databases and project tracking tools, effective communication, and the ability to manage multiple priorities are expected; prior project support experience is an asset.

Listed skills

• Project Coordination · Preferred
• data management · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Quality Control · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• written communication · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Administration
• Project Coordination
• Document Control
• Project Documentation
• Data Management
• Microsoft Excel
• Microsoft Word
• Database Management
• Project Tracking
• Quality Control
• Data Verification
• Organization
• Attention To Detail
• Written Communication
• Verbal Communication
• Time Management
• Project Schedules
• Organizational Skills
• Willingness To Learn
• Project Delivery
• Architectural Design
• Spreadsheets
• Civil Engineering
• Consulting
• Creativity
• Document Management Systems
• Innovation
• Project Management
• Microsoft Office
• Verbal Communication Skills
• Coordinating
• Enthusiasm
• Detail Oriented

Job areas

• Administrative
• Engineering
• Management & Leadership
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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