Project Commercial Coordinator

Burnaby, BC
On-site
Posted Oct 17, 2026
1 position

$65,000–$85,000 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week

Job summary

Coordinate project invoicing, billing documentation, payment reconciliation, and follow-up on overdue invoices in collaboration with Project Managers, Finance, and clients. Maintain project and commercial records, support project startup and closeout, track purchase orders and contract compliance, and assist with reporting and administrative workflows.

Job details

Project Commercial Coordinator Burnaby, BC At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Intermediate Project Commercial Coordinator! Your work environment at EXP In this role, you will be a part of the Project Support Services team, of Western Canada, based in the Burnaby office. This is an exciting, new role to the team, and it will require a hands-on, collaborative approach while workflows are developed, tested, and defined. What a day at EXP has in store for you * Coordinate project invoicing in collaboration with Project Managers and Finance. * Review project progress to identify billing opportunities and ensure timely invoice submission. * Gather and validate billing support documentation. * Monitor contract billing requirements and client invoicing procedures. * Proactively monitor outstanding invoices and follow up on overdue payments. * Work with clients, Project Managers, and Finance to resolve invoice disputes or payment delays. * Maintain project records and documentation. * Support project startup activities. * Provide general project support to Project Managers. * Reconcile payments received against outstanding invoices. * Assist with purchase order tracking and contract compliance requirements. * Maintain records of client approvals and commercial correspondence. * Support project closeout activities related to invoicing and final payment collection. * Support project reporting and administrative workflows. * Other duties as necessary. What your experience looks like * Diploma or certificate in Business Administration, Commerce, Project Coordination, or a related field. * 3-5 years of experience in project administration, commercial coordination, project accounting support, contract administration, or a similar role. * Experience supporting engineering, consulting, architecture, construction, or professional services projects is considered an asset. * Strong organizational and time management skills. * Proficiency with Microsoft 364 applications including Teams, Outlook, Word, Excel, and SharePoint. The salary range for this role is between $65k-$85k yearly. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com [hrsupport@exp.com]. Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year. What makes us different The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com [https://www.exp.com/].

What you’ll do

Requirements

A diploma or certificate in Business Administration, Commerce, Project Coordination, or a related field is required, along with 3–5 years of relevant project administration, commercial coordination, project accounting support, or contract administration experience. Strong organizational and time-management skills and proficiency with Microsoft 365 applications are required; experience in engineering, consulting, architecture, construction, or professional services is an asset.