Project Support Coordinator

Job summary

Coordinate project setup, records, meetings, action logs, document workflows, invoicing support, and change order and contract administration. Track insurance and contractor documentation while collaborating with internal teams and ensuring tasks and commitments are completed.

Job details

Project Support Coordinator Calgary, AB At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Intermediate Project Support Coordinator! Your work environment at EXP In this role, you will be a part of the Project Support Services team, of Western Canada, based in the Calgary office. What a day at EXP has in store for you * Coordinate project setup activities within internal systems. * Assist with project number creation, WBS setup, budgets, and charging instructions. * Maintain startup and project records. Schedule meetings and coordinate logistics. * Prepare agendas and meeting materials. * Record decisions, action items, and meeting outcomes. * Maintain project action logs and trackers. * Support document formatting, production, printing, and electronic workflows. * Assist with invoicing support. * Assist with change order administration and contract documentation. * Track Certificates of Insurance, WCB documentation, and contractor requirements. * Proactively approach solving problems and strong critical thinking. * Collaborate with internal teams at all levels to build impactful relationships. * Effective coordination and follow-through to ensure tasks and commitments are completed. * Commitment to continuous achievement and process improvement. * Other duties as assigned. What your experience looks like * Diploma or certificate in Business Administration, Project Administration, Office Administration, or related field. * 3+ years of administrative, project coordination, project support, or document control experience. * Experience supporting engineering, consulting, architecture, construction, or professional services projects is considered an asset. Strong organizational and time management skills. * Strong relationship-building. Strong written and verbal communication skills. * Adaptable and flexible in a fast-paced environment. * Proficiency with Microsoft 364 applications including Teams, Outlook, Word, Excel, and SharePoint. EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com [hrsupport@exp.com]. Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments. Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year. What makes us different The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence. Find out more about life at EXP by visiting www.exp.com [https://www.exp.com/].

What you’ll do

Coordinate project setup, records, meetings, action logs, document workflows, invoicing support, and change order and contract administration. Track insurance and contractor documentation while collaborating with internal teams and ensuring tasks and commitments are completed.

Requirements

A diploma or certificate in business, project, or office administration, or a related field, and at least three years of administrative, project coordination, project support, or document control experience are required. Candidates should have strong organizational, time-management, relationship-building, and communication skills, adaptability, and proficiency with Microsoft 365; experience in engineering, consulting, architecture, construction, or professional services is an asset.

Listed skills

• Project Coordination · Preferred
• Time management · Preferred
• written communication · Preferred
• Microsoft 365 · Preferred
• SharePoint · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Setup
• Budget Administration
• Work Breakdown Structure Setup
• Meeting Coordination
• Document Control
• Invoicing Support
• Change Order Administration
• Contract Documentation
• Records Management
• Organizational Skills
• Time Management
• Written Communication
• Verbal Communication
• Microsoft 365
• SharePoint
• Office Administration
• Support Services
• Change Orders
• Workflow Management
• Project Administration
• Follow Through
• Microsoft Excel
• Architectural Design
• Business Administration
• Consulting
• Creativity
• Critical Thinking
• Document Formatting
• Innovation
• Invoicing
• Microsoft Outlook
• Relationship Building
• Microsoft SharePoint
• Verbal Communication Skills
• Work Breakdown Structure
• Process Improvement
• Coordinating
• Enthusiasm

Job areas

• Administrative
• Engineering
• Construction
• Consulting
• Project Support Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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