Executive Assistant (12-Month Contract)

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Executive Assistant (12-Month Contract) At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. The opportunity We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world. This job posting relates to an existing vacancy within our organization. Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include: Business support Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars Teaming Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues Skills and attributes for success Committed to contributing to a strong team culture to ensure success Develop and maintain relationships to efficiently leverage expertise Sound judgement regarding confidential and sensitive matters Proven ability to meet multiple and/or unexpected deadlines in a demanding environment Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making. To qualify for the role, you must have Proficiency in Word, Excel and PowerPoint Proven ability to learn customized software/tools Ideally, you’ll also have Post secondary and/or equivalent relevant experience Professional Services Firm experience What we offer We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer: Support and coaching from some of the most engaging colleagues in the industry Learning opportunities to develop new skills and progress your career The freedom and flexibility to handle your role in a way that’s right for you EY reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets. London:$52,000 to $78,000 Are you ready to shape your future with confidence? Apply today. To help create the best experience during the recruitment process, please describe any accommodations you may need. Inclusiveness at EY Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world. Learn about our commitment to Inclusiveness at https://www.ey.com/en_ca/about-us/corporate-responsibility/equity EY | Building a better working world EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets. Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow. EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories. At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements. To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.

The Executive Assistant will provide comprehensive administrative support to partners, including managing calendars, travel, and meeting coordination. They will also handle document management, billing processes, and expense reporting while leveraging technology to improve workflows.

Candidates must be proficient in Microsoft Word, Excel, and PowerPoint with a proven ability to learn customized software tools. Post-secondary education or equivalent relevant experience is preferred, along with experience in a professional services firm.

• Coaching • Professional development • Learning opportunities • Flexible work arrangements

• Time managementPreferred
• CommunicationPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Time management
• Expense reporting
• Billing
• Document management
• Microsoft Office
• Meeting coordination
• Event planning
• Travel management
• Calendar management
• Relationship management
• Artificial intelligence
• Process improvement
• Communication
• Confidentiality
• Document Management
• Tax Strategy
• Workflow Management
• Emerging Technologies
• Advocacy
• Ethical Standards And Conduct
• Self-Motivation
• Microsoft Excel
• Artificial Intelligence
• Reconciliation
• Management
• Business Support Systems
• Capital Markets
• Decision Making
• Consulting
• Corporate Social Responsibility
• Equities
• Leadership
• Legislation
• Microsoft PowerPoint
• Presentations
• Regulatory Requirements
• Relationship Building
• Coaching
• Process Improvement
• Enterprise Application Software
• Enthusiasm

• Administrative
• Consulting
• Management & Leadership
• Executive Assistant
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Master’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week