Corporate Compliance & Operations Specialist

Job summary

Support the implementation and ongoing management of corporate and regulatory compliance, maintain corporate records and contracts, and coordinate governance activities such as Board meetings and documentation. Provide operational support to senior leadership by tracking deadlines, coordinating stakeholders and advisors, preparing reports, and ensuring projects and action items are completed.

Job details

About Family Innovation Corporation Family Innovation Corp. (“FIC”) is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services. We value strong relationships, sound advice, attention to detail, and a commitment to delivering high-quality work that supports the growth and success of the group. Summary We are looking for a Corporate Compliance & Operations Specialist to support our portfolio of companies. This role will focus primarily on implementation, compliance, and day-to-day operations, working closely with CEOs and senior leadership across the group. The successful candidate will help ensure that corporate and regulatory requirements are properly managed, processes are implemented and maintained, and important operational matters are followed through to completion. The role will also provide support with corporate records, contracts, reporting, and other administrative requirements as needed. Legal and governance matters that require specialized legal advice will be supported by external counsel, with this role helping to coordinate and implement those requirements internally. This is a dynamic role suited to someone who is organized, detail-oriented, comfortable working independently, and able to manage multiple priorities in a fast-paced environment. Role Overview Your role will include: Compliance & Implementation Supporting the implementation and ongoing management of corporate and regulatory compliance requirements Maintaining compliance calendars, deadlines, filings, and other regulatory requirements Tracking compliance obligations and following up with internal and external stakeholders to ensure requirements are completed on time Supporting the implementation of new policies, procedures, and compliance processes Maintaining accurate and up-to-date compliance records and documentation Assisting with audits, reviews, regulatory requests, and other compliance-related matters Identifying gaps or issues in existing processes and helping develop practical solutions Coordinating with external legal and professional advisors when required Corporate Operations Maintaining corporate records and ensuring documents are organized and up to date Coordinating the preparation and execution of corporate documents Supporting contract administration, including maintaining files, tracking deadlines, and following up on outstanding items Coordinating the completion and execution of documents with internal and external stakeholders Supporting corporate transactions and other projects as required Maintaining corporate calendars, trackers, and other operational tools Preparing reports, summaries, and other materials for senior leadership Following up on action items and ensuring key deadlines and deliverables are met Governance & Legal Support Supporting the coordination of Board and committee meetings Preparing meeting agendas and materials Taking meeting minutes and tracking follow-up items Assisting with the preparation and maintenance of corporate resolutions and other governance documents Coordinating with external legal counsel on matters requiring specialized legal advice Supporting the implementation of legal and governance requirements within the business Other Providing general operational support to the CEO and senior leadership Managing and coordinating priorities across multiple projects Other duties and projects as required Required Skills or Experience Post-secondary education in business, legal studies, compliance, or a related field 1–3 years of experience in corporate operations, compliance, legal administration, financial services, or a related field Experience working in a regulated environment is an asset Strong organizational and time management skills Excellent attention to detail and ability to maintain accurate records Strong verbal and written communication skills Working knowledge of Microsoft Office, Google Workspace, Microsoft Teams, and Zoom Ability to manage confidential and sensitive information Strong follow-up skills and ability to manage multiple deadlines Ability to work independently while also working closely with senior leadership Proactive approach to identifying issues and getting things completed Professional and positive attitude Ability to work in a fast-paced and changing environment Strong problem-solving skills and sound judgment Salary and Benefits $70,000–$85,000 base salary, with potential bonus based on individual performance Extended health benefits plan Position Type Nature: Permanent, Full-time, and hybrid Time Commitment: 37.5 hours per week, with occasional overtime required Work Location: Toronto, ON Start Date: Immediate Please note: Candidates must be currently authorized to work in Canada. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

What you’ll do

Support the implementation and ongoing management of corporate and regulatory compliance, maintain corporate records and contracts, and coordinate governance activities such as Board meetings and documentation. Provide operational support to senior leadership by tracking deadlines, coordinating stakeholders and advisors, preparing reports, and ensuring projects and action items are completed.

Requirements

Requires post-secondary education in business, legal studies, compliance, or a related field, plus 1–3 years of relevant experience; experience in a regulated environment is an asset. Candidates should be organized, detail-oriented, able to manage confidential information and multiple deadlines, communicate effectively, and work independently with senior leaders.

Benefits

• Extended Health Benefits

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• document preparation · Preferred
• Regulatory Compliance · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate Compliance
• Regulatory Compliance
• Corporate Operations
• Corporate Records Management
• Contract Administration
• Governance Support
• Board Meeting Coordination
• Document Preparation
• Compliance Tracking
• Audit Support
• Stakeholder Coordination
• Project Coordination
• Attention To Detail
• Time Management
• Confidential Information Management
• Microsoft Office

Job areas

• Administrative
• Legal
• Finance & Accounting
• Management & Leadership

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