Legal Assistant, Banking and Finance

Toronto, ON
Hybrid
Posted Oct 17, 2026
1 position

$55,000–$75,000 / year

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Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Professional degree
Posting language: English
Working hours: 35 hours per week

Job summary

Manage the daily administrative activities of professionals in the Banking and Finance practice group, including calendars, meetings, correspondence, travel, expenses, filing, and reminders. Draft legal correspondence and banking and finance documents under professional supervision, coordinate billing and administrative support, and provide backup coverage.

Job details

Permanent Position – Hybrid The successful candidate will independently manage the daily activities of a team of professionals in the Banking and Finance practice group. They will have strong work ethic, be collaborative, professional, adaptable and positive, and interested in their work. This role has a dual reporting relationship with the professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. Primary Responsibilities: * Handle all administrative duties such as email and calendar management, coordinate meetings, book boardrooms, process incoming and outgoing mail, prepare for expense reimbursements, travel arrangements, etc. * Prepare and maintain a bring-forward system, as well as provide appropriate reminders. * Under legal professional supervision, prepare initial drafts of correspondence, banking/finance documents, and critical date lists, based on precedents and/or instructions. * Liaise with Billing Assistants for the monthly production of accounts. * Ensure all physical and electronic filing is organized and up to date on a regular basis. * Delegate tasks to and coordinate with other administrative departments. * Provide backup coverage in the absence of other assistants. * Other duties, as assigned. Required Knowledge and Experience: * Completion of a post-secondary Legal Assistant or Law Clerk course. * 3+ years’ working experience (large firm experience). * In-depth understanding of business and legal terminology. * Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro. * Experience working with 3E and iManage Work an asset. Pay Range $55,000 to $75,000 per annum. Pay range to be commensurate with experience. Vacancy This role is being posted to fill a current vacancy. AI Disclosure Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position. About Fasken As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com. Diversity and Inclusion At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. NO AGENCIES, PLEASE.

What you’ll do

Requirements

Requires completion of a post-secondary Legal Assistant or Law Clerk course and at least three years of experience, preferably at a large firm. Candidates should have strong legal and business terminology knowledge, solid computer and typing skills, and proficiency in Microsoft Office 365, Excel, PowerPoint, and Adobe Pro; experience with 3E and iManage Work is an asset.