Accounts Payable Associate

Job summary

Process high volumes of invoices, code and approve utility invoices, resolve account issues, and manage cheque runs and other monthly accounts payable tasks. Maintain vendor information and the electronic invoice platform, coordinate cheque delivery, and respond to inquiries from vendors and property management and accounting staff.

Job details

Description About FirstService Residential: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development. Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential. Job Overview FirstService Residential is looking for a Full-Time Accounts Payable Associate to join our Accounting team. This varied role provides accounting services to our Clients across BC. This role is ideal for an accounts payable professional with strong attention to detail, proficiency in accounting software, excellent communication skills, and the ability to thrive in a fast-paced environment while meeting deadlines. Responsibilities Process high volume of invoices with precision and focused attention to detail Code and approve utility invoices with tight due dates and ensure timely payments are made Analyze and resolve accounts with issues Facilitate regular cheque runs inclusive of printing, sorting, and mailing out cheques Administration of electronic invoice processing platform as needed Manage and update vendor information as required Process void cheque requests which may involve placing stop payments via an online banking platform Manage and execute other monthly accounts payable processes including monthly recurring payables and post-dated cheques Ensure cheques are delivered according to the delivery instructions and coordinate couriers and pick-ups as required Answer vendor, strata/property manager, and property accountant inquiries promptly Skills & Qualifications Minimum 1 (One) years’ experience in a high volume, numeric typing position required. Basic knowledge in Accounting Fundamentals – Accounts Payable Cycle. Strong experience in Microsoft Excel, Word, and Outlook required. Excellent organizational skills to manage multiple tasks and tight deadlines are crucial. High attention to detail. Excellent verbal and written communication skills. Ability to work independently and within a team environment. What We Offer As a full-time associate, you will be eligible for full comprehensive benefits including health & dental. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, etc. Compensation $43,000.00 - $46,000.00 per annum FirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunities for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team. IN2018 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

What you’ll do

Process high volumes of invoices, code and approve utility invoices, resolve account issues, and manage cheque runs and other monthly accounts payable tasks. Maintain vendor information and the electronic invoice platform, coordinate cheque delivery, and respond to inquiries from vendors and property management and accounting staff.

Requirements

At least one year of experience in a high-volume numeric typing role and basic knowledge of the accounts payable cycle are required. Candidates should have strong Microsoft Excel, Word, and Outlook skills, excellent organization and attention to detail, effective communication skills, and the ability to work independently and as part of a team.

Benefits

• Health Insurance
• Dental Insurance
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Career Training
• Professional Development

Listed skills

• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Attention to detail · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Invoice Coding
• Accounting Fundamentals
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Numeric Typing
• Vendor Account Resolution
• Cheque Processing
• Electronic Invoice Processing
• Online Banking
• Vendor Management
• Attention To Detail
• Organization
• Written And Verbal Communication

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support

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