Accounts Payable Administrator

Job summary

The Accounts Payable Administrator is responsible for processing vendor invoices, reconciling product quantities and costs, and resolving discrepancies. They also maintain vendor files, assist with auditing procedures, and communicate effectively with vendors and internal departments.

Job details

JOB DESCRIPTION Position Title: Accounts Payable Administrator Department: Accounts Payable Position Reports to: Accounts Payable Supervisor Position Summary: The Accounts Payable Administrator is responsible for the timely processing of vendor invoices, matching and filing cheque copies and invoices, and is the main contact for assigned vendors. Key Responsibilities: Process invoices for payment. Reconciliation of quantity and cost of product received. Resolve discrepancies related to the receiving of product. Entering cost adjustments and create debit notes as required by circumstances. Process expenses productively and accurately. Verify the correctness of supplier invoices in terms of amount, date, originating PO, discounts, taxes, etc. Properly maintain Vendor Files and Vendor Purchase Divisions in the system. Assist with Accounts Payable Auditing procedures as requested by Accounts Payable Supervisor. File paid invoices with copies of cheques attached. Communicate effectively with vendors and A/R departments. Process all US paid invoice as required. Collaborate effectively with all departments (Flanagan, Stop, and Roseland) Complete and keep up to date on all Health & Safety, Food Safety and Quality Assurance training pertinent to the role. Responsible for reporting any and all concerns related to the Health & Safety, safe handling and integrity of all items received, stored and distributed by Flanagan Foodservice. Adherence to all Health & Safety, Food Safety and WHMIS practices. Follow safe and efficient work procedures to meet customer requirements including maintaining a clean and safe environment Required Qualifications: Grade 12 education. General understanding of accounting and bookkeeping practices. Good proficiency using MS Excel Spreadsheets. Strong Keyboarding skills. Detail oriented with a focus on accuracy. Good verbal and written communication skills and ability to converse in a professional manner. Ability to meet deadlines, and complete tasks efficiently and accurately. Ability to work independently and within a team. Strong problem solving skills. Unique Requirements: Communicate effectively with vendors using patience and persistence to achieve satisfactory results. Manage large volumes of invoices for processing. Ability to sit for long periods. Repetitive movements. Must work in office on Thursdays (Cheque day)

What you’ll do

The Accounts Payable Administrator is responsible for processing vendor invoices, reconciling product quantities and costs, and resolving discrepancies. They also maintain vendor files, assist with auditing procedures, and communicate effectively with vendors and internal departments.

Requirements

Candidates must have a Grade 12 education and a general understanding of accounting and bookkeeping practices. Proficiency in MS Excel, strong keyboarding skills, and the ability to work independently and within a team are required.

Listed skills

• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Reconciliation
• Data entry
• MS Excel
• Keyboarding
• Auditing
• Problem solving
• Communication
• Attention to detail
• Bookkeeping
• Vendor management

Job areas

• Finance & Accounting
• Administrative
• Food & Beverage