Accounts Payable Administrator

Job summary

The Accounts Payable Administrator is responsible for processing vendor invoices, reconciling product costs, and resolving discrepancies. They also maintain vendor files, communicate with internal departments and external vendors, and assist with auditing procedures.

Job details

Position Title: Accounts Payable Administrator Department: Accounts Payable Position Reports to: Accounts Payable Supervisor Position Summary: The Accounts Payable Administrator is responsible for the timely processing of vendor invoices, matching and filing cheque copies and invoices, and is the main contact for assigned vendors. Key Responsibilities: * Process invoices for payment. * Reconciliation of quantity and cost of product received. * Resolve discrepancies related to the receiving of product. * Entering cost adjustments and create debit notes as required by circumstances. * Process expenses productively and accurately. * Verify the correctness of supplier invoices in terms of amount, date, originating PO, discounts, taxes, etc. * Properly maintain Vendor Files and Vendor Purchase Divisions in the system. * Assist with Accounts Payable Auditing procedures as requested by Accounts Payable Supervisor. * File paid invoices with copies of cheques attached. * Communicate effectively with vendors and A/R departments. * Process all US paid invoice as required. * Collaborate effectively with all departments (Flanagan, Stop, and Roseland) * Complete and keep up to date on all Health & Safety, Food Safety and Quality Assurance training pertinent to the role. * Responsible for reporting any and all concerns related to the Health & Safety, safe handling and integrity of all items received, stored and distributed by Flanagan Foodservice. * Adherence to all Health & Safety, Food Safety and WHMIS practices. * Follow safe and efficient work procedures to meet customer requirements including maintaining a clean and safe environment Required Qualifications: * Grade 12 education. * General understanding of accounting and bookkeeping practices. * Good proficiency using MS Excel Spreadsheets. * Strong Keyboarding skills. * Detail oriented with a focus on accuracy. * Good verbal and written communication skills and ability to converse in a professional manner. * Ability to meet deadlines, and complete tasks efficiently and accurately. * Ability to work independently and within a team. * Strong problem solving skills. Unique Requirements: * Communicate effectively with vendors using patience and persistence to achieve satisfactory results. * Manage large volumes of invoices for processing. * Ability to sit for long periods. * Repetitive movements. * Must work in office on Thursdays (Cheque day) Be Part of the Legacy! All employees of our company must demonstrate adherence to all Health & Safety and Food Safety practices as well as all Company’s policies and procedures. We are not currently using Artificial Intelligence (AI) as part of our recruitment screening process. The company is an equal opportunity employer, and has an accommodation process in place to provide accommodations for applicants with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know by submitting your request to accessibility@flanagan.ca so that arrangements can be made for the appropriate accommodations.

What you’ll do

The Accounts Payable Administrator is responsible for processing vendor invoices, reconciling product costs, and resolving discrepancies. They also maintain vendor files, communicate with internal departments and external vendors, and assist with auditing procedures.

Requirements

Candidates must have a Grade 12 education and a general understanding of accounting and bookkeeping practices. Proficiency in MS Excel, strong keyboarding skills, and the ability to work accurately under deadlines are required.

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Reconciliation
• Data entry
• MS Excel
• Keyboarding
• Attention to detail
• Problem solving
• Communication
• Bookkeeping
• Vendor management
• Auditing
• Time management
• Teamwork
• Patience
• Professionalism
• Ability To Meet Deadlines
• Microsoft Excel
• Accounts Payable
• Accounts Receivable
• Accounting
• Artificial Intelligence
• Spreadsheets
• Food Services
• Discounts And Allowances
• Food Safety And Sanitation
• Invoicing
• Problem Solving
• Quality Assurance
• Persistence
• Filing
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Food & Beverage
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks