Document Control Co-op

Job summary

The successful candidate will support project teams by managing, organizing, and tracking project documentation. Responsibilities include data entry, transmittal management, and ensuring the timely transfer of files between clients and vendors.

Job details

Overview Our project team is seeking a Document Control Co-op Student to join us for a minimum 8-month term beginning in Fall 2026. The successful candidate will support project teams with document management, organization, tracking, and control while gaining valuable hands-on experience in a professional project environment. What you will be doing Recording and tracking for the internal and external distribution of Project Documentation Data entry in all required fields for the applicable Project Documentation Transmittal Management (Team Quality/Accuracy Checking) Document Control Reports (Basic Filters) including monthly progress status reports for both internal and external documentation. Transferring/receiving of project documentation with client systems. Ensure timely transfer of electronic files/hardcopy documentation to/from clients and third-party vendors Document Control filing for soft and hard copies of project documentation and emails as required by the Lead Document Controller Assist the project manager when help is needed Perform all other related tasks that will help complete the project What we are looking for Enrolled in a Bachelor's degree program in Civil Engineering, Business and any other relevant degree Ability to take initiative, pay attention to details, and work in a team environment Excellent verbal and written communication skills required Excellent MS Excel and MS Word skills Why work for us Some of the benefits you may be eligible for as an employee are: Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program We are an EEO/ADA/Veterans employer. Salary Min CAD $24.00/Hr. Salary Max CAD $28.00/Hr.

What you’ll do

The successful candidate will support project teams by managing, organizing, and tracking project documentation. Responsibilities include data entry, transmittal management, and ensuring the timely transfer of files between clients and vendors.

Requirements

Candidates must be enrolled in a Bachelor's degree program in Civil Engineering, Business, or a related field. Strong attention to detail, teamwork, and proficiency in MS Office applications are required.

Benefits

• Comprehensive compensation package • Paid time off program • 401(k)/RRSP • Medical insurance • Extended health care • Dental insurance • Vision insurance • Wellness benefits • Employee assistance program • Tuition reimbursement program

Listed skills

• Teamwork · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document management
• Data entry
• Transmittal management
• Quality checking
• Reporting
• Electronic filing
• Hardcopy documentation
• Project coordination
• MS Excel
• MS Word
• Communication
• Teamwork
• Attention to detail
• Initiative
• Document Management
• Project Documentation
• Document Control
• Time Off Management
• Microsoft Word
• Microsoft Excel
• Management
• Civil Engineering
• Data Entry
• Employee Assistance Programs
• Project Management
• Proactivity
• Filing
• Detail Oriented

Job areas

• Administrative
• Engineering
• Construction
• Management & Leadership
• Document Control Coordinator
• Document Control / Management Specialist
• Filing and Copying Clerks
• Document Management Specialists
• Computer Occupations, All Other