Office Administrator

Job summary

Review and improve administrative procedures, set work priorities, and coordinate office services and administrative activities. Manage records requests under applicable access-to-information and privacy legislation, assist with budgets and inventory controls, and prepare reports and correspondence.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services Assist in the preparation of operating budget and maintain inventory and budgetary controls Assemble data and prepare periodic and special reports, manuals and correspondence Oversee and co-ordinate office administrative procedures Experience and specialization Computer and technology knowledge Electronic mail MS Excel MS Office MS Outlook MS PowerPoint MS Windows MS Word Additional information Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Large workload Personal suitability Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Organized Reliability

What you’ll do

Review and improve administrative procedures, set work priorities, and coordinate office services and administrative activities. Manage records requests under applicable access-to-information and privacy legislation, assist with budgets and inventory controls, and prepare reports and correspondence.

Requirements

Requires a secondary school graduation certificate and 1 to less than 2 years of experience. Candidates should be organized, reliable, flexible, detail-oriented, and able to communicate effectively while working under pressure in a fast-paced environment.

Listed skills

• Inventory Control · Preferred
• report preparation · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Reliability · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Procedures
• Office Coordination
• Work Prioritization
• Records Management
• Access to Information and Privacy Legislation
• Office Services Planning
• Budget Preparation
• Inventory Control
• Report Preparation
• Written Communication
• Oral Communication
• Attention to Detail
• Organization
• Reliability
• Microsoft Office
• Microsoft Excel

Job areas

• Administrative
• Management & Leadership
• Transportation

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