Executive Assistant

Job summary

Provide high-level administrative support to senior executives by managing complex calendars, travel, and communications. Oversee daily office operations, including facility needs, meeting logistics, and the handling of confidential information.

Job details

Company Description FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world. Job Description As an Executive Assistant reporting to the Chief Executive Officer, you will provide high-level administrative support to senior executives at FLINT, enabling them to operate efficiently and focus on strategic priorities. This role requires strong organizational skills, discretion, and the ability to manage confidential information, complex schedules, and multiple priorities in a fast-paced, dynamic environment. The Executive Assistant serves as a liaison between executives and internal and external stakeholders, ensuring seamless communication and execution of daily business operations. What would you be doing? Manage complex calendars, meetings, travel, shifting priorities, and anticipate executive needs to prevent conflicts. Prepare, proofread, and manage correspondence, reports, presentations, and screen incoming communications on behalf of executives. Coordinate logistics, agendas, minutes, action items, executive initiatives, and support ELT/SLT meetings, offsites, and events. Maintain records, filing systems, expenses, onboarding/offboarding support, mail/courier services, and confidential information handling. Oversee office space, access, supplies, catering, kitchen inventory, and general facility-related needs to support executive operations. Perks of the job Comprehensive insurance and benefits package Health Care Spending Account Paid vacation Competitive compensation Qualifications Excellent written and verbal English skills, strong interpersonal abilities, and professionalism when interacting at all organizational levels. Exceptional time management, multitasking, independent work capability, and the ability to adapt to shifting priorities. High level of integrity with proven experience handling sensitive and confidential information. Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools, with proactive problem‑solving skills. Diploma or degree in a relevant field, with 5+ years of executive/administrative support experience in a fast‑paced, complex environment; certification and multi‑leader support experience are assets. Additional Information Offers of employment are conditional on the successful outcome of a criminal background check. Candidates shortlisted will be required to complete the Profile TRAITS Survey. The purpose of the TRAITS Survey tool is to assist FLINT in understanding the behaviors of individuals to support the best use of their strengths, abilities, and potential. Our Commitment to Our People When you join FLINT, we make these promises: Your work will matter. The projects you'll help build will serve communities for generations. Your growth is our priority. We'll invest in your development and create paths for advancement. Your voice will be heard. Your experience and ideas will shape how we tackle challenges. Your team will support you. You'll work with people who want to see you succeed. Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better. Shape Your Future. Strengthen Your Craft. Leave A Legacy. Please click here to view our Recruitment Privacy Notice. Position Type: Permanent

What you’ll do

Provide high-level administrative support to senior executives by managing complex calendars, travel, and communications. Oversee daily office operations, including facility needs, meeting logistics, and the handling of confidential information.

Requirements

Requires a diploma or degree in a relevant field and 5+ years of executive support experience in a fast-paced environment. Candidates must possess strong proficiency in Microsoft Office and demonstrate exceptional organizational and interpersonal skills.

Benefits

• Comprehensive insurance
• Benefits package
• Health Care Spending Account
• Paid vacation

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• report preparation · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Travel coordination
• Correspondence management
• Report preparation
• Presentation creation
• Meeting coordination
• Confidentiality
• Time management
• Multitasking
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Problem-solving
• Professionalism
• Administrative Support
• Proofreading
• Business Operations
• Organizational Skills
• Life Cycle Support
• Strategic Prioritization
• Microsoft Access
• Communication
• English Language
• Innovation
• Information Processing
• Operations
• Presentations
• Productivity Software
• Time Management
• Filing

Job areas

• Administrative
• Energy
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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