Payroll Administrator

Job summary

Process biweekly payroll for hourly and salaried employees across Canadian entities, administer benefits, and ensure compliance with applicable legislation, tax rules, and union agreements. Reconcile and audit payroll data, prepare reports and year-end filings, support Finance with payroll journal entries, and improve payroll processes and controls.

Job details

The Payroll & Benefits Administrator plays a critical role in ensuring the accurate, compliant, and timely administration of payroll and employee benefits across the Canadian entities. As a key partner to Human Resources, Finance, and regional leadership teams, this individual will support payroll operations, statutory compliance, benefits management, and related reporting activities while maintaining strong internal controls and a high level of data integrity. The successful candidate will be responsible for the full cycle of payroll processing, employee benefits administration, and payroll-related reporting. In addition, they will identify and implement opportunities to improve processes, enhance system efficiencies, and strengthen payroll controls. Acting as the primary point of contact for payroll-related inquiries, this individual will ensure payroll data is accurate, complete, and processed in accordance with applicable legislation, company policies, and organizational standards. Key Responsibilities: Prepare and submit certified payroll reports, ensuring accuracy and compliance with prevailing wage requirements; support ongoing process improvements. Support biweekly Canadian payroll processing, including data entry, validation, and reporting. Conduct regular audits of payroll data to ensure accuracy, completeness, and integrity. Ensure compliance with all applicable wage and hour legislation, tax regulations, union agreements, and company policies. Perform accurate calculation, deduction, and remittance of union dues in accordance with collective agreements and regulatory requirements. Assist Finance with the preparation of monthly journal entries related to payroll. Process biweekly payroll for hourly (union and non-union) and salaried employees. Perform biweekly payroll reconciliations and support monthly reporting requirements. Support the harmonization and standardization of payroll platforms and processes across entities. Prepare and complete year end reporting, T4’s and T2200 etc. Provide support to employees regarding payroll, time and attendance, and benefits-related inquiries Provide timely ad hoc reports as required by senior leadership and other departments. What You Will Need: College degree in Human Resources or Business Administration or equivalent 1-3 years of experience in payroll and benefits administration Strong time management and prioritizing skills Good customer service skills Working knowledge of ADP but not required Must possess a strong work ethic and be a team player Strong working knowledge of Microsoft Office Suite especially Excel Multi-provincial payroll experience required Working knowledge Canadian payroll tax and employment legislation Ability to deal with difficult, sensitive and confidential information What We Offer: Comprehensive BenefitsHealth, dental, vision plans, and health spending Pension Plan with company matching Short- and long-term disability, life, and accidental insurance

What you’ll do

Process biweekly payroll for hourly and salaried employees across Canadian entities, administer benefits, and ensure compliance with applicable legislation, tax rules, and union agreements. Reconcile and audit payroll data, prepare reports and year-end filings, support Finance with payroll journal entries, and improve payroll processes and controls.

Requirements

Requires a college degree in Human Resources or Business Administration, or equivalent, and 1–3 years of payroll and benefits administration experience. Candidates need multi-provincial payroll experience, working knowledge of Canadian payroll tax and employment legislation, strong Excel and Microsoft Office skills, and the ability to handle sensitive information.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Spending Account
• Pension Plan With Company Matching
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Life Insurance
• Accidental Insurance

Listed skills

• Microsoft Excel · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Benefits Administration
• Payroll Reconciliation
• Payroll Reporting
• Certified Payroll Reporting
• Prevailing Wage Compliance
• Canadian Payroll Tax
• Employment Legislation Compliance
• Union Dues Administration
• Collective Agreements
• Payroll Auditing
• Payroll Data Integrity
• Process Improvement
• ADP
• Microsoft Excel
• Employee Customer Service

Job areas

• Human Resources
• Finance & Accounting
• Administrative
• Construction

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