Corporate Accounting - Accounts Payable Assistant

Job summary

The Accounts Payable Assistant is responsible for processing vendor invoices, maintaining vendor master records, and ensuring accurate financial reporting. They also support month-end close activities and resolve inquiries from internal and external stakeholders.

Job details

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment. Job Title: Accounts Payable Assistant Location: G3 Head Office (On-Site) The Accounts Payable Assistant supports the accurate and timely processing of invoices, vendor records, and accounts payable transactions. This role works closely with internal stakeholders and vendors to resolve inquiries, maintain data accuracy, and support day-to-day accounts payable operations. KEY RESPONSIBILITIES: Process vendor invoices in SAP Concur and SAP, ensuring accurate coding, appropriate supporting documentation, and compliance with approval requirements. Review invoice submissions and verify approvals to support accurate financial reporting and payment processing. Process and reconcile accounts payable transactions in accordance with established policies, procedures, and internal controls. Create, update, and maintain vendor master records, including validating vendor information and banking details in accordance with company requirements. Monitor invoice workflows and ensure invoices are routed and processed within required timelines to support vendor payment terms. Respond to vendor and employee inquiries by providing accurate information and resolving invoice, payment, and vendor master data issues. Monitor shared Accounts Payable and Master Data Management inboxes and action requests within established service standards. Support month-end close activities by identifying outstanding invoices and assisting with accrual reporting. Identify and communicate process improvement opportunities that enhance efficiency, accuracy, or control effectiveness. Provide backup support for vendor payment processing, employee expense reporting, and corporate credit card administration as required. Participate in cross-training and knowledge-sharing activities to support team effectiveness and business continuity. Perform other related duties as assigned. PROFESSIONAL QUALIFICATIONS & EXPERIENCE: Diploma in Business Administration, Accounting, Finance, or a related field, or an equivalent combination of education and experience. One to three years of experience in accounts payable, accounting, finance, or a related role. Experience processing financial transactions accurately and meeting established deadlines. Ability to organize and prioritize work in a high-volume environment while maintaining accuracy and attention to detail. Ability to review information, identify discrepancies, and follow established procedures and internal controls. Ability to communicate effectively and respond to inquiries from internal and external stakeholders. Experience maintaining vendor records or master data is an asset. Experience using SAP or SAP Concur is an asset. Knowledge of the grain industry is an asset. If you are looking for a flexible work-life balance, a competitive salary and benefits package and an opportunity to grow your career, G3 will give you this opportunity. Join our diverse team of talented professionals! G3 is committed to providing a safe and respectful work environment, and to supporting the success of employees throughout the organization. We encourage women, indigenous people, people with disabilities and members of visible minorities to apply and self-identify. Reasonable accommodations are available to applicants with disabilities.

What you’ll do

The Accounts Payable Assistant is responsible for processing vendor invoices, maintaining vendor master records, and ensuring accurate financial reporting. They also support month-end close activities and resolve inquiries from internal and external stakeholders.

Requirements

Candidates must have a diploma in Business Administration, Accounting, or Finance, along with one to three years of relevant experience. Proficiency in financial transaction processing and the ability to work in a high-volume environment are essential.

Benefits

• Competitive salary • Flexible work-life balance

Listed skills

• SAP · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Month-End Close · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• SAP Concur
• SAP
• Financial reporting
• Data accuracy
• Vendor master records
• Invoice processing
• Reconciliation
• Month-end close
• Accrual reporting
• Communication
• Attention to detail
• Process improvement
• Internal controls
• Invoice Review
• Resourcefulness
• Workflow Management
• Expense Reports
• Month-End Closing
• SAP Concur (Travel And Invoice Software)
• Service Standards
• Accounts Payable
• Accounting
• Accruals
• Business Administration
• Business Continuity
• Internal Controls
• Bond Credit Rating
• Finance
• Financial Statements
• International Finance
• Invoicing
• Operations
• Payment Processing
• SAP Applications
• Team Effectiveness
• Process Improvement
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Agriculture
• Accounts Payable Accounting Assistant
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks