Human Resources Administrator

Job summary

Support day-to-day HR operations by maintaining accurate employee records, updating HRIS data, tracking required documentation, and organizing files in accordance with retention and audit requirements. Respond to employee inquiries, prepare materials and reports, and coordinate with internal departments to support HR processes and employee needs.

Job details

Join the GDI Team! One solution. All your facility maintenance services. GDI provides best-in-class integrated facility maintenance services across the United States and Canada. With over 30,000 employees and nearly a century of experience, we combine innovative practices, environmentally responsible solutions, and a strong reputation to deliver exceptional service to our clients. About the Role The HR Administrator supports day-to-day HR operations and helps deliver a positive employee experience. This role is ideal for an early-career HR professional who is detail-oriented, organized, and eager to grow within a fast-paced environment. Key Responsibilities Support data entry and ensure accuracy of records, spreadsheets, and tracking logs. Support employee file audits to ensure accuracy and compliance with internal standards Track and update employee changes (e.g., promotions, transfers, rate increases) in HRIS systems Monitor and follow up on required employee documentation (e.g., certifications, SIN numbers, work permits) Maintain and organize electronic and physical files and documentation. Respond to general inquiries and direct employees to appropriate contacts. Ensure compliance with document retention policies and audit requirements Prepare materials for meetings, presentations, or other initiatives. Generate regular and ad hoc HR reports for leadership as needed Liaise with internal departments to ensure alignment on HR processes and employee needs Qualifications 1–2 years of HR or administrative experience Post-secondary education in HR, Business, or related field preferred Working knowledge of HR principles and employment standards Proficiency in Microsoft Office; experience with HRIS systems is an asset Strong organizational, communication, and interpersonal skills Excellent verbal and written communication abilities. Ability to maintain confidentiality and manage multiple priorities Positive attitude, willingness to learn, and ability to work collaboratively. Must be able to pass Criminal Background Check GDI Services (Canada) LP is committed to accommodating applicants with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.

What you’ll do

Support day-to-day HR operations by maintaining accurate employee records, updating HRIS data, tracking required documentation, and organizing files in accordance with retention and audit requirements. Respond to employee inquiries, prepare materials and reports, and coordinate with internal departments to support HR processes and employee needs.

Requirements

Requires 1–2 years of HR or administrative experience and working knowledge of HR principles and employment standards; post-secondary education in HR, Business, or a related field is preferred. Candidates should be proficient in Microsoft Office, have strong organizational and communication skills, maintain confidentiality, manage multiple priorities, and be able to pass a criminal background check; HRIS experience is an asset.

Listed skills

• Organization · Preferred
• Collaboration · Preferred
• interpersonal skills · Preferred
• Compliance · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Recordkeeping
• Employee File Audits
• HRIS
• Document Management
• Compliance
• Microsoft Office
• HR Reporting
• Organization
• Communication
• Interpersonal Skills
• Confidentiality
• Multitasking
• Collaboration

Job areas

• Human Resources
• Administrative

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