Office Administrator

Job summary

Manage reception and communications, including phone calls, the general email inbox, visitors, mail, and deliveries. Provide administrative and office coordination support through document management, travel and event arrangements, supply inventory, meeting materials, and coordination with building services.

Job details

Office Administrator Company: GenCore Utilities Ltd. Location: Markham, ON (In-Office) Employment Type: Part – time (Monday to Wednesdays) About GenCore Utilities Ltd. At GenCore Utilities Ltd., we power communities through innovative, sustainable, and technically advanced solutions across the telecommunications, utility, and energy sectors. Our design and engineering teams are at the forefront of network modernization, delivering projects that connect people and infrastructure efficiently and responsibly Key Responsibilities: Reception & Communication · Answer and direct incoming phone calls and monitor the general office email inbox. · Greet visitors and vendors professionally and ensure they are directed to the appropriate staff. · Receive and distribute mail, deliveries, and courier packages. · Support coordination of internal and external communications as required. Administrative Support · Assist in maintaining office supply inventory, ensuring adequate stock levels, and keeping storage areas organized. · Support document management including scanning, filing, and maintaining company records. · Help prepare reports, binders, and meeting materials as directed. · Assist in booking travel arrangements such as flights, accommodations, and vehicle rentals. · Support project and proposal teams by formatting documents, reports, and presentations according to company standards (Word, Excel, PowerPoint, PDF). Office Coordination · Support organization of company events, meetings, and team functions. · Coordinate with building management and service providers for cleaning, maintenance, and office repairs. · Ensure the refreshment stations are stocked, clean, and ready for daily use; coordinate refreshments for staff and visitors as needed. · Provide general administrative support to project teams and management as needed. Qualifications: · Grade 12 diploma or equivalent. · Strong verbal and written communication skills. · Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). · Professional, courteous, and dependable with excellent organizational skills. · Ability to manage multiple tasks and prioritize in a busy office environment. · Eagerness to learn and willingness to take on additional responsibilities as needed. Salary Range Hourly rate: CAD $20 per hour Why Join GenCore Utilities: · Opportunity to grow within a leading utility services company. · Collaborative and supportive team environment. · Exposure to engineering and project management operations. · Competitive compensation and benefits package. Vacancy status: This posting is for an existing vacancy. Use of artificial intelligence: GenCore Utilities Ltd. does not use artificial intelligence to screen, assess, or select applicants for this position.

What you’ll do

Manage reception and communications, including phone calls, the general email inbox, visitors, mail, and deliveries. Provide administrative and office coordination support through document management, travel and event arrangements, supply inventory, meeting materials, and coordination with building services.

Requirements

A Grade 12 diploma or equivalent is required, along with strong verbal and written communication skills and proficiency in Microsoft Office. Candidates should be professional, dependable, organized, able to prioritize multiple tasks, and willing to learn and take on additional responsibilities.

Listed skills

• written communication · Preferred
• Filing · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• report preparation · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Phone Call Management
• Written Communication
• Verbal Communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Document Management
• Filing
• Travel Coordination
• Report Preparation
• Office Supply Inventory
• Event Coordination
• Organization
• Task Prioritization

Job areas

• Administrative
• Customer Service & Support
• Engineering
• Energy

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