Accounting Administrator

AB
On-site
Posted Oct 28, 2026
1 position

$60,000–$70,000 / year

Opens LinkedIn

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week
Seniority: Associate
Application method: Apply on LinkedIn (LinkedIn sign-in required)

Job summary

Manage branch accounts payable and receivable, including supplier invoices, customer billing, payments, overdue balances, and transaction discrepancies. Maintain inventory and month-end records, support purchasing and audits, and coordinate front-office, shipping, filing, and reporting tasks.

Job details

Who You’ll Be Joining A national, privately held organization serving commercial and industrial clients across Canada. Many of its people stay for years. The team is close-knit, and new employees get the support they need to do well. With the business growing, they’re adding an organized, accuracy-focused administrator to the branch. About the Position You’ll be the go-to person for the branch’s accounting and office administration. You’ll partner with sales, project coordinators and customers to keep transactions accurate and the office running well. If you like a varied workload, steady deadlines and getting the numbers right, you’ll do well here. Your Responsibilities Accounts Payable & Receivable Review, code and post supplier bills, including freight and product charges, so payments go out on time. Capture the full cost of each sale, including materials, shipping, duties and any credits. Create and issue customer invoices, and follow up on overdue balances. Post incoming payments, cheque deposits and credit card sales, and keep receivables reporting current. Look into and resolve pricing, billing or shipment discrepancies with vendors, customers and sales staff. Handle credit applications for new accounts and prepare them for management review. Inventory & Month-End Record stock movements between branches throughout the month and reconcile them at close. Support the warehouse team with purchasing and enter the related transactions. Help with inventory counts twice a year, including entering counts and posting adjustments. Calculate and report month-end accruals for unbilled revenue, open invoices and in-transit stock. Complete closing tasks on schedule, and pull data for reports and audits. Office Coordination Be the first point of contact for visitors, callers and customers, and route inquiries to the right person. Manage shipping and receiving of mail, parcels and courier deliveries. Keep order documents organized and accurate, including confirmations, packing slips, tracking details and invoices, in both paper and digital files. Prepare internal updates and reports. Keep the office organized and help colleagues with other administrative tasks as needed. What You Bring 3–5 years in an administrative or bookkeeping role with a strong focus on AP and AR A solid grasp of three-way matching (purchase order, receiving and invoice) A certificate or diploma in bookkeeping, accounting or office administration is preferred Comfort with Microsoft Office, including basic Excel formulas and data entry Experience with ERP or accounting software is an asset, and full training is provided Strong attention to detail, clear communication and the drive to take ownership of your work The Details Full-time and in-office, Monday to Friday, 8:00 a.m. to 4:30 p.m. Perks & Benefits Fully paid health and dental coverage for you and your dependants Prescription delivery through an online pharmacy service

What you’ll do

Requirements

Applicants should have 3–5 years of administrative or bookkeeping experience, particularly in accounts payable and receivable, and a solid understanding of three-way matching. A bookkeeping, accounting, or office administration certificate or diploma is preferred; Microsoft Office skills are expected, while ERP or accounting software experience is an asset.