Executive Assistant

The Gorman Group is a modern and innovative forest products company comprised of six divisions across the Interior of British Columbia and Northern Washington State. With a strong commitment to quality, sustainability, and community, the Gorman Group is proud to be a trusted leader in the forest industry. We believe our people are our greatest strength, and their involvement and contributions are essential to our continued success. Our operations reflect a dedication to operational excellence, safety, and responsible forest stewardship. We're currently seeking an Executive Assistant to join our team. This role is based at our West Kelowna Division. Reporting to the Chief Executive Officer, you will act as a key partner to the Executive Team, managing executive priorities, coordinating communications, and supporting strategic initiatives while maintaining confidentiality. If you’re passionate about supporting leaders, staying organized, and contributing to the success of a team, we’d love to hear from you. RESPONSIBILITIES: 1. Executive Support * Manage executive calendars, schedules, and priorities. * Coordinate meetings, including agendas, meeting materials, minutes, and follow-up actions. * Prepare correspondence, reports, presentations, and other documents as requested. * Handle confidential and sensitive information with professionalism and discretion. * Track and manage payment of invoices related to the activities of the Executive Team 2. Organization & Coordination * Accurately organize executive travel, accommodations, itineraries, and related logistics. * Process expense reports, invoices, and other administrative documentation. * Maintain organized filing systems, records, and executive documentation. * Track action items, deadlines, and key deliverables to support executive priorities. * Coordinate executive events, leadership meetings, and special functions. * Provide administrative support for corporate initiatives and day-to-day executive operations. * Monitor action items, deadlines, and follow up on key deliverables 3. Board of Directors Liaison & Support * Accurately organize Board of Directors meetings, including travel, accommodations, meals, meeting logistics, and communications. * Maintain Board of Directors Microsoft Teams site, including role management, structure and document management. * Support Board level communications from the Executive Team as necessary. * Ensuring Board level documents are consistently formatted and free of grammatical and spelling errors. QUALIFICATIONS: * Diploma or post-secondary education in Business Administration, Office Administration, or a related field required. * Minimum five years of experience supporting senior executives or executive leadership teams. * Experience in the forestry, manufacturing, or industrial sector is preferred. * Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Loop and CoPilot). * Exceptional written and verbal communication skills. LEADERSHIP PROFILE The ideal candidate is: * Hungry – brings high energy, initiative, and a proactive drive to continuously improve performance, pursue growth opportunities and exceed expectations. * Humble - prioritizes team success over personal recognition; seeks input, shares credit, and fosters a culture of collaboration, trust, and continuous improvement. * Interpersonally smart – demonstrates strong judgment in navigating internal and external relationships; builds trust, alignment, and influence across teams, customers, and partners. * Results-focused – brings intensity, discipline, and a relentless drive to deliver measurable outcomes. SALARY RANGE: We offer a competitive compensation package based on your skills and experience. The expected base salary range for this position is $60,000 - 73,000 per year. ABOUT US: The Gorman Group of Companies is family owned and proudly made up of Gorman Bros. Lumber Ltd., Canoe Forest Products, Oroville Reman and Reload, Downie Timber and Selkirk Cedar, Lumby Pole, and Similkameen Forest Products. For 75 years, we have been known for creating The Finest Boards and other specialty wood products. Perhaps even more, we are known for working together. The Gorman Group is more than just a group of companies…we are a family! We value the family roots that connect us and the employees that work for us. We believe our employees are fundamental to our success as we strive to become the employer of choice through our strong family values, culture, community involvement, innovation, and constant drive for excellence. The Gorman Group is committed to the well-being of future generations and is fully committed to responsible and sustainable forest management of the lands where our operations are conducted. Our commitment to the environment encompasses the highest levels of stewardship and welcomes accountability. WE OFFER: * Family supporting jobs and a safe place to build your career * Competitive pay, benefits and pension plan * Employee and Family Assistance Program * Diverse work opportunities * An open and innovative culture * A progressive and dynamic work environment We are more than a company…we are a community! We believe this community begins at work and with YOU! We encourage applicants from all backgrounds to apply, even if you don't meet every single qualification. If you're passionate about the role and eager to learn, we'd love to hear from you! Applications will be accepted until August 31, 2026. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. The Gorman Group is an equal opportunity employer dedicated to building an inclusive and diverse workforce in a work environment free of discrimination and harassment. Follow us on LinkedIn [https://ca.linkedin.com/company/downie-timber-selkirk-cedar], Facebook [https://www.facebook.com/downieselkrik/], and Instagram [https://www.instagram.com/downie_selkirk/] to stay up to date on Gorman Group news and job postings.

The Executive Assistant will manage executive calendars, travel, and communications while serving as a key partner to the Executive Team. Additionally, the role involves providing administrative support to the Board of Directors and ensuring the accuracy of corporate documentation.

Candidates must have a diploma or post-secondary education in Business or Office Administration and at least five years of experience supporting senior executives. Proficiency in Microsoft Office Suite and strong communication skills are required, with preference given to those with experience in the forestry or industrial sectors.

• Competitive pay • Benefits • Pension plan • Employee and Family Assistance Program

Identified from the job description. Confirm important requirements above.

• Executive support
• Calendar management
• Travel coordination
• Expense reporting
• Board of directors liaison
• Microsoft Office Suite
• Communication skills
• Confidentiality
• Document management
• Meeting coordination
• Administrative support
• Strategic initiative support
• Influencing Skills
• Document Management
• Administrative Support
• Sustainability Initiatives
• Office Administration
• Energetic
• Influencing Without Authority
• Professionalism
• Accountability
• Expense Reports
• Results Orientation
• Willingness To Learn
• Microsoft Teams
• Microsoft Excel
• Business Administration
• Management
• Communication
• Continuous Improvement Process
• Executive Information Systems
• Forestry
• Leadership
• Innovation
• Invoicing
• Microsoft Outlook
• Microsoft Office
• Operational Excellence
• Operations
• Microsoft PowerPoint
• Presentations
• Relationship Building
• Verbal Communication Skills
• Coordinating
• Filing

• Administrative
• Management & Leadership
• Manufacturing
• Environmental & Sustainability
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

College diploma

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week