Electronic File Management Clerk

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions. PROFILE We are currently hiring an Electronic File Management Clerk to join our Medical Defence Practice Group. The successful candidate will join our Medical Defence Law Clerk Team providing support to legal professionals and law clerks in this specialized area of health law. The successful candidate brings excellent attention to detail, a proven ability to work in a team environment, and a genuine interest in medical defence. RESPONSIBILITIES Assist with processing and coding of file materials including medical records, financial statements, and other documentation; Liaise with the law clerks, legal professionals, and opposing counsel as required in relation to civil litigation materials and administrative law matters referred to hearings; Collaborate with cross-functional teams to ensure accurate, secure, and timely document processing; Organize, track and maintain documentation relevant to the files and proactively undertake follow-up as required; Under the direction of the law clerks, assist the legal professionals in preparing expert packages including electronic organization of documentation; Track and organize large volumes of data while supporting process improvement in file management; Other duties as assigned. QUALIFICATIONS A minimum of a Legal Administrative Assistant Diploma with preference being given for Paralegal/ Law Clerk Certification from a recognized post-secondary institution; Certified in Health Information Management (CHIM) Designation is an asset; Experience with Relativity is an asset; Litigation experience with a solid understanding of the steps in the Alberta civil litigation process is an asset; Strong interpersonal, communication, and teamwork skills, including the ability to take direction and receive mentoring from team members; Ability to handle a heavy and varied workload; Ability to adapt to the needs of the client and the needs of the legal professionals; Strong knowledge of Microsoft Office Suite; Excellent prioritization and organization skills; Excellent attention to detail; Advanced problem solving skills and flexibility, including the ability to set priorities while dealing with conflicting and emerging priorities; Demonstrated commitment to a high level of professionalism, confidentiality, and discretion is required; Understanding of medical terminology is an asset. Gowling WLG (Canada) LLP is proud to offer equal employment opportunities. Gowling WLG (Canada) LLP employees benefit from a hybrid work environment. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

The role involves processing and coding medical records and financial documentation for the Medical Defence Practice Group. The clerk will collaborate with legal professionals to organize expert packages and maintain secure, timely document processing.

Candidates require a Legal Administrative Assistant Diploma, with Paralegal or Law Clerk certification preferred. Experience with Relativity, health information management, and knowledge of Alberta civil litigation are considered assets.

• Problem solvingPreferred

Identified from the job description. Confirm important requirements above.

• Electronic File Management
• Medical Records Processing
• Civil Litigation Process
• Relativity
• Microsoft Office Suite
• Medical Terminology
• Document Coding
• Organization Skills
• Prioritization
• Problem Solving
• Confidentiality
• Interpersonal Communication

• Legal
• Administrative
• Healthcare

Minimum education

Professional degree

Minimum experience

0+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level