IP Supervisor

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE The Ottawa office is currently seeking an IP Supervisor to join our IP department. The successful candidate will report to the Senior Manager, IP Services and is responsible for supervising the IP staff that provide support services to IP professionals in offices across Canada. This is a hands-on position with the responsibility of ensuring that all IP prosecution deadlines are met on a daily basis while concurrently maintaining a high level of client service. RESPONSIBILITIES * Effectively coordinate available resources across all practice groups to ensure that there is adequate coverage to deliver high quality client service to all offices. * Supervise the workflow of your assigned team members including scheduling, performance management, hiring decisions and disciplinary actions. * Assist in the prosecution of patents and/or trademarks preparing and reviewing documentation and maintaining our in-house Intellectual Property database including but not limited to the creation of reports, handling complex data-base updates and coordinating the intake of portfolios. * Provide comprehensive training related to working with our In-house Intellectual Property database. * Liaise with clients and officials at the Canadian Intellectual Property Office (CIPO). * Liaison between the IP Professionals and the IP/Legal Administrative Assistants. * Any other duties as required. QUALIFICATIONS * Legal Assistant Diploma/Certificate, or Law Clerk Diploma/Certificate, College Degree or relevant experience. * Minimum five years’ experience in Intellectual Property, including a minimum of one-year supervisory experience. * Strong leadership skills with proven ability to lead a team. * Ability to communicate effectively, with the aptitude to work in a professional and courteous manner. * Capacity to work independently, as well as in a team environment. * Produce a high quality and quantity of work product, occasionally under tight timelines. * Able to prioritize and to redefine priorities when necessary. * Handle stress in a business-like manner. * Proficient with Microsoft Office Suite. BENEFITS/PERKS Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: * 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance * Benefits coverage for Firm members and their dependents from day one! * 15+ vacation days and hybrid work flexibility * Parental leave top-up for 26 weeks (after 12 months of full-time employment) * Group Retirement Savings Plan with employer match * Financial protection through short & long-term disability, life, accident & critical illness insurance * Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders * Recognition awards, appreciation events, and a supportive, collaborative work culture * Perks and preferred pricing programs, referral bonuses and more The starting range for this role is $65,000 to $80,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations. This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

The IP Supervisor is responsible for managing IP staff and ensuring that all patent and trademark prosecution deadlines are met across Canadian offices. This role involves coordinating team resources, overseeing workflow, and maintaining the firm's internal Intellectual Property database.

Candidates must possess a Legal Assistant or Law Clerk diploma and at least five years of experience in Intellectual Property, including one year of supervisory experience. Strong leadership, communication, and organizational skills are required to manage team performance and client service expectations.

• Health insurance • Dental insurance • Mental health coverage • Lifestyle spending allowance • Vacation days • Hybrid work flexibility • Parental leave top-up • Group retirement savings plan • Disability insurance • Life insurance • Accident insurance • Critical illness insurance • Employee and family assistance program • Recognition awards • Referral bonuses

• Time managementPreferred
• Customer servicePreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Intellectual property
• Supervision
• Team leadership
• Patent prosecution
• Trademark prosecution
• Database management
• Performance management
• Workflow coordination
• Client service
• Communication
• Microsoft office suite
• Time management
• Conflict resolution
• Training
• Legal documentation
• Workplace Inclusivity
• Support Services
• Workflow Management
• Private Networks
• Applicant Tracking Systems
• Mental Health
• Cognitive Behavioral Therapy
• Critical Illness Insurance
• Loyalty Programs
• Performance Management
• Leadership
• Intellectual Property
• Mental Health First Aid
• Microsoft Office
• Operations
• Patents
• Trademarks
• Scheduling
• Coordinating
• Teamwork

• Legal
• Management & Leadership
• Administrative
• Accounts Payable Supervisor
• Legal Support Specialist
• Legal Secretaries
• Legal Support Workers, All Other

Minimum education

Professional degree

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week