Proposal Coordinator - Buildings

Job summary

Coordinate end-to-end proposal activities for the Buildings Division, ensuring high-quality and compliant RFP and RFI submissions. Manage schedules, collaborate with cross-functional teams, and refine narratives by integrating written and graphic content.

Job details

Build What Matters At Graham, one of North America’s largest general contractors, we don’t just construct buildings, we create spaces that shape lives and strengthen communities. As part of our Buildings division, you will contribute to meaningful projects across the region, from hospitals and schools to entertainment venues and multi-family residences. Here, your work has purpose. Your safety and growth are supported. And your impact is lasting. Join a team that builds with commitment, reliability, and integrity. Apply today and help us build what matters. Your Impact Starts Here Graham is actively recruiting a Proposal Coordinator to support the Buildings Division. Reporting to the Senior Proposal Manager, this role is responsible for coordinating end-to-end proposal activities and ensuring the delivery of high-quality, compliant, and client-focused submissions (e.g., RFPs, RFIs). The incumbent supports the proposal process by planning and managing schedules, coordinating inputs across cross-functional teams, and developing clear, cohesive narratives by integrating written, verbal, and graphic content. This role also oversees internal deliverables, facilitates proposal meetings and reviews, ensures accuracy and consistency of submissions, and contributes to team planning and continuous improvement initiatives. Your Role in Building What Matters – From Office to Site Coordinate proposal activities from initiation to submission, ensuring compliance with solicitation requirements and delivery of high-quality, client-focused responses (RFPs, RFIs) Develop and manage proposal schedules and compliance matrices, tracking deliverables, updating timelines, and ensuring all milestones and deadlines are met Collaborate with cross-functional teams and business unit stakeholders, assigning responsibilities, gathering inputs, and supporting the development of proposal content Edit and refine proposal narratives, ensuring clarity, consistency, and a unified voice across submissions by integrating written, verbal, and graphic content Support and facilitate proposal processes and meetings, including kick-offs and reviews, while maintaining document control, accuracy, and adherence to internal proposal standards (GMS) The Right Tools for the Job Education & Experience: Post-secondary diploma or bachelor’s degree, with 2–3 years of relevant experience; construction industry experience is preferred Skills & Competencies: Strong written and verbal communication skills, with the ability to coordinate proposal processes, manage deadlines, and collaborate across teams in a fast-paced environment Technical Proficiency: Graphic design experience. Proficient in Adobe Suite, MS Office, SharePoint, with a high level of organization and attention to detail Lay the Foundation for Your Next Career Move. Apply Today. At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada. We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact hiring@jardeg.com for accommodation requests. Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham. As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.

What you’ll do

Coordinate end-to-end proposal activities for the Buildings Division, ensuring high-quality and compliant RFP and RFI submissions. Manage schedules, collaborate with cross-functional teams, and refine narratives by integrating written and graphic content.

Requirements

Requires a post-secondary diploma or bachelor's degree with 2–3 years of relevant experience, preferably in the construction industry. Proficiency in Adobe Suite, MS Office, and SharePoint, along with strong graphic design and communication skills, is required.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• SharePoint · Preferred
• MS-Office · Preferred
• Graphic Design · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Proposal Coordination
• RFP Response
• RFI Response
• Project Scheduling
• Compliance Matrix Management
• Technical Writing
• Editing
• Graphic Design
• Adobe Suite
• MS Office
• SharePoint
• Cross-functional Collaboration
• Document Control
• Time Management
• Attention To Detail

Job areas

• Construction
• Administrative
• Creative & Media
• Management & Leadership