Subcontracts Coordinator - Industrial

Job summary

The Subcontracts Coordinator provides administrative and transactional support throughout the subcontract lifecycle, including sourcing, documentation, and compliance management. They act as the primary contact for subcontract administration, tracking contract status and ensuring audit-ready documentation.

Job details

Build What Matters At Graham, one of North America’s largest general contractors, we don’t just build projects, we deliver complex solutions that power industries and drive progress. As part of our Industrial Division, you’ll contribute to essential sectors across the region, including oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital. Here, your work has purpose. Your safety and growth are supported. And your impact is lasting. Join a team that builds with commitment, reliability, and integrity. Apply today and help us build what matters. Your Impact Starts Here Graham is actively recruiting for a Subcontractors Coordinator supporting the Industrial Division. Reporting to the Senior Commercial Director, the Subcontractors Coordinator plays a key role in providing day-to-day administrative and transactional support across the subcontract lifecycle teams. The role helps ensure subcontracted services are properly sourced, documented, approved, issued, maintained and closed in accordance with Graham requirements, project commitments and applicable client requirements. Your Role in Building What Matters – From Office to Site Support Procurement & Supplier Sourcing: Coordinate RFQs/RFPs, supplier communications, bid evaluations, and procurement documentation Administer Subcontracts: Prepare subcontract documents, coordinate approvals and execution, and maintain accurate contract records in company systems Manage Supplier Onboarding & Compliance: Coordinate supplier setup, prequalification, and ensure all insurance, HSEQ, and compliance requirements are met before award or mobilization Provide Commercial & Project Support: Act as the primary contact for subcontract administration, track contract status and changes, and escalate commercial risks when required Maintain Records & Drive Continuous Improvement: Ensure audit-ready documentation, support subcontractor performance reviews, and identify process improvements to enhance efficiency and compliance The Right Tools for the Job Education: Post-secondary certificate, diploma, or degree in Supply Chain Management, Business Administration, Construction Management, or a related field; equivalent combinations of education and experience will be considered Experience: Experience supporting procurement, subcontract administration, supplier onboarding, or project-based operations, preferably within construction, industrial, energy, maintenance, or related industries Skills: Proficiency with with Microsoft 365. Experience with SAP, SharePoint, contract management systems, electronic signature platforms, and supplier prequalification tools (e.g., SmartBid, CausewayOne) is considered an asset #SupplyChainManagement #EdmontonJobs #Admin Lay the Foundation for Your Next Career Move. Apply Today. At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada. We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact hiring@jardeg.com for accommodation requests. Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham. As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.

What you’ll do

The Subcontracts Coordinator provides administrative and transactional support throughout the subcontract lifecycle, including sourcing, documentation, and compliance management. They act as the primary contact for subcontract administration, tracking contract status and ensuring audit-ready documentation.

Requirements

Candidates must possess a post-secondary certificate, diploma, or degree in a relevant field such as Supply Chain or Construction Management. Experience in procurement, subcontract administration, or project-based operations within industrial or construction sectors is required.

Listed skills

• SAP · Preferred
• Construction Management · Preferred
• Supply chain management · Preferred
• Microsoft 365 · Preferred
• Compliance · Preferred
• SharePoint · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Procurement
• Subcontract Administration
• Supplier Sourcing
• Contract Management
• Bid Evaluation
• Microsoft 365
• SAP
• SharePoint
• Compliance
• Project Support
• Document Control
• Supply Chain Management
• Construction Management
• HSEQ
• Commercial Risk Management

Job areas

• Construction
• Administrative
• Logistics
• Energy
• Management & Leadership