Executive Assistant & Office Manager

Company Description About Us Aquatech Canadian Water Services is a growing team of water and wastewater treatment professionals dedicated to delivering reliable, high-quality services across Ontario. Our team’s expertise and commitment are at the heart of the reliable service we provide. We are seeking an experienced and highly motivated professional who thrives in a fast-paced environment and enjoys supporting a growing organization through strong administrative, financial, and operational coordination. Job Description The Opportunity Aquatech is seeking a versatile, proactive, and detail-oriented Executive Assistant & Office Manager to provide administrative and operational support to the senior leadership and field operations. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a dynamic work environment. The ideal candidate is self-motivated, adaptable, and capable of anticipating needs, solving problems, and ensuring day-to-day administrative operations run smoothly. If you enjoy taking ownership of your work, supporting leadership, and contributing to the success of a growing company, we would like to hear from you. Key Responsibilities Provide administrative support to the Regional Director and senior leadership team. Manage calendars, appointments, and meeting schedules. Prepare and issue client invoices in a timely and accurate manner. Enter vendor invoices into the accounting system and maintain accurate records. Monitor accounts receivable and assist with collection activities as required. Coordinate and create purchase order (PO) requests. Prioritize and manage multiple tasks while adapting to changing business needs. Serve as a key point of contact for internal staff and external stakeholders. Assist with office administration, document management, and general coordination activities. Support special projects and other administrative functions as assigned. Qualifications Qualifications Minimum 3-5 years of experience in a senior administrative, executive assistant, office management, or similar role. Experience working with accounting software and financial administration processes, including invoicing, accounts payable, and accounts receivable. Strong organizational and time-management skills with the ability to manage competing priorities. Excellent written and verbal communication skills. Demonstrated ability to work independently and exercise sound judgment. High level of professionalism, discretion, and confidentiality when supporting senior leadership. Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel. Strong attention to detail and commitment to accuracy. Experience in field operations and client relations is considered an asset. This is a fully on-site position based in our Peterborough office. What We Offer A collaborative and supportive team environment. The opportunity to make a meaningful contribution to the growth and success of the organization. Opportunities for professional growth and development. Competitive compensation. Additional Information How to Apply Interested candidates are invited to submit their resume to: [email protected] [email protected] Please include "Executive Assistant & Office Manager Application" in the subject line. Aquatech Canadian Water Services is committed to providing equal employment opportunities and fostering an inclusive workplace. We welcome applications from all qualified candidates. Work Schedule: Monday to Friday Post Status: Permanent Work Shift: Day

Provide high-level administrative and operational support to senior leadership and field operations. Manage financial tasks including client invoicing, vendor payments, and accounts receivable monitoring.

Requires 3-5 years of experience in senior administrative or office management roles with proficiency in accounting software and Microsoft Office. Candidates must demonstrate strong organizational skills and the ability to work independently in a fast-paced environment.

• Collaborative And Supportive Team Environment • Professional Growth And Development • Competitive Compensation

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Invoicing
• Accounts Payable
• Accounts Receivable
• Purchase Order Coordination
• Office Administration
• Document Management
• Microsoft Office Suite
• Financial Administration
• Executive Support
• Time Management
• Written Communication
• Verbal Communication
• Problem Solving
• Discretion
• Client Relations
• Administrative Support
• Workplace Inclusivity
• Professionalism
• Organizational Skills
• Administrative Functions
• Self-Motivation
• Microsoft Excel
• Accounting Software
• Confidentiality
• Leadership
• Microsoft Outlook
• Microsoft Office
• Office Management
• Operations
• Sewage Treatments
• Verbal Communication Skills
• Water Services
• Coordinating
• Detail Oriented

• Administrative
• Management & Leadership
• Finance & Accounting
• Environmental & Sustainability
• Executive Assistant/Office Manager
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week