Administrative Assistant

Job summary

The Administrative Assistant supports the ICT department by managing calendars, scheduling meetings, and coordinating reports and agendas. They are also responsible for payroll processing, supply procurement, and tracking validation documentation.

Job details

The Administrative Assistant supports the Director and management team within the ICT department. Specific duties include organizing and managing daily calendars, scheduling meetings, coordinating agendas, minutes and reports, supporting staff payroll processing, ordering departmental supplies, issuing requisitions to purchase to the purchasing department, managing the Rogers Wireless account and devices, validation documentation tracking and performing additional administrative and organizational functions as required 1. College Diploma from a recognized post-secondary institution in a related field of study 2. 2+ years of experience in an administrative role is an asset 3. Excellent verbal and written communication skills and the ability to interact in a professional manner 4. Strong organizational and time management skills 5. Demonstrated effective and creative problem-solving abilities, positive attitude, initiative and judgment in developing, adapting and applying processes to address problem situations 6. Demonstrated ability to work well independently and within teams 7. Demonstrated ability to handle confidential information and apply discretion

What you’ll do

The Administrative Assistant supports the ICT department by managing calendars, scheduling meetings, and coordinating reports and agendas. They are also responsible for payroll processing, supply procurement, and tracking validation documentation.

Requirements

Candidates must hold a college diploma in a related field and possess at least two years of administrative experience. Strong organizational, communication, and problem-solving skills are required, along with the ability to handle confidential information.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar management
• Meeting scheduling
• Payroll processing
• Supply procurement
• Documentation tracking
• Communication skills
• Time management
• Problem-solving
• Confidentiality
• Administrative support
• Payroll Processing
• Professionalism
• Positivity
• Management
• Communication
• Creative Problem Solving
• Purchasing
• Time Management
• Scheduling
• Coordinating

Job areas

• Administrative
• Technology
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive