Business Clerk Scheduling Coordinator

Job summary

The scheduler is responsible for maintaining and organizing staff schedules for the Diagnostic Imaging department in accordance with collective agreements. Additionally, they manage time and labour data in KRONOS, generate reports, and oversee the ordering of medical and office supplies.

Job details

Reporting to the Corporate Manager of the Diagnostic Imaging, the scheduler will be required to maintain and organize schedules for all DI staff. These duties must be completed in accordance with the collective agreements and the specific staffing needs of the unit. The scheduler is responsible for reviewing and revising time and labour data into KRONOS, running reports and maintaining records according to department guidelines. The scheduler will also be responsible for departmental ordering of medical and office supplies. 1. Grade 12 or equivalent 2. Community College Diploma in Medical Office Administration program 3. 2-3 years current experiences in Diagnostic Services/Medical Diagnostic Unit. 4. 2- 3 years relevant work experience in a scheduling/administrative environment. 5. In-depth knowledge of Union and Non-Union contracts and language related to CUPE and OPSEU and ability to apply collective agreement language. 6. In-depth knowledge of human resource policies, procedures and demonstrated ability to interpret and consistently apply these 7. Experience with Kronos ESP (Environment for Scheduling Personnel) Software or automate scheduling software is an asset. 8. Demonstrated proficiency in MS Office, MS Word, MS Excel,MS Access and keyboarding skills of 40WPM. 9. Excellent organizational and time management skills 10. Proven communication skills: verbal, written and~9 interpersonal. 11. Thrives on being a creative problem solver. 12. Excellent listening skills and client relationship skills. 13. Ability to be self-directed and take initiative while working independently and remaining focused on an assignment through to delivery. 14. Ability to work well under pressure in a dynamic and changing environment. 15. Demonstrated ability to deal with conflict 16. Excellent organizational and time management skills 17. Demonstrated ability to work on own initiative, organize and establish priorities and meet deadlines. 18. Demonstrated ability to make decisions in accordance with policies, legislated requirements and collective agreements and in accordance with HHS core values

What you’ll do

The scheduler is responsible for maintaining and organizing staff schedules for the Diagnostic Imaging department in accordance with collective agreements. Additionally, they manage time and labour data in KRONOS, generate reports, and oversee the ordering of medical and office supplies.

Requirements

Candidates must possess a Grade 12 diploma and a Medical Office Administration certificate, along with 2-3 years of relevant experience in scheduling or medical diagnostic services. Proficiency in MS Office and knowledge of union contracts and HR policies are essential for this role.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• MS-Access · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Reporting · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Kronos
• Medical Office Administration
• Data Entry
• Reporting
• Inventory Management
• Collective Agreement Interpretation
• Human Resources Policies
• MS Office
• MS Word
• MS Excel
• MS Access
• Time Management
• Communication
• Problem Solving
• Conflict Resolution
• Office Supply Management
• Office Administration
• Ability To Meet Deadlines
• Self-Discipline
• UKG (Ultimate Kronos Group)
• Microsoft Access
• Microsoft Word
• Microsoft Excel
• Creative Problem Solving
• Human Resource Policies
• Listening Skills
• Microsoft Office
• Proactivity
• Health And Human Services

Job areas

• Administrative
• Healthcare
• Human Resources
• Scheduling Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive