Payroll and Benefits Clerk

Hansen's Group of Companies is a proud Canadian company with over 46 years in the business of Automotive Transportation, Warehousing, and Facility Management. We are currently hiring for a Payroll & Benefits Clerk to join our team based at Head Office in Scarborough, Ontario. Excellent benefits package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us! Group Benefits (Health, Dental, Vision, Long Term Disability) Company matched RRSP Wellness Program Profit Share Program 5 Paid Personal Days Salary Range: $46 - $50K Annually The Payroll and Benefits Clerk is responsible for the accurate and timely processing of payroll and benefits transactions, maintaining employee records, and providing administrative support related to payroll and benefits administration. As a member of the Corporate Human Resources team, this role supports Hansen’s group of companies and contributes to the efficient delivery of payroll and employee services across the organization. Reporting to the National Payroll & Benefits Administrator, the Payroll and Benefits Clerk manages a high volume of confidential and sensitive employee information, ensuring data integrity, compliance, and accuracy in all payroll-related processes. This position requires exceptional attention to detail, a high degree of reliability, and the ability to build and maintain strong working relationships with employees and field operations teams across the organization. Key Competencies Accountability Adaptability Communication Results Driven Teamwork Job Duties Coordinates with Hiring Managers/Supervisors to intake new hires, validate New Hire Checklist and onboard New Hires into Dayforce. Initiate communications to New Hires and follow up with the employee on open items for close out such as: SIN, Driver’s License, Banking Information, Work Permits. Create files and update accurate and timely documentation to ensure compliance with file retention. Follow payroll procedures for terminated employees and submit termination requests for approvals daily. Serve as a point of contact and respond timely to employees’ requests, escalate as necessary to resolve timely. Initiate the Benefits Enrollment process: validate completion of forms and submit for processing, includes Group Health Benefits, RRSP and Long-Term Disability. Coordinate Benefits Changes requests, Benefits Terminations and updates to files. Maintain database and validate all updates in Benefits Portals on a weekly basis. Maintain reports, update, and follow up on incentive payments related to Human Resources programs: Employee Referral Bonus Program, 50/50 Charity/Employee Lottery, Annual Scholarship Program, Employee Service Awards, Annual Holiday Events and others. Provide Employment Agencies with Weekly Employee Time Sheets. Maintain Leave of Absence (LOA, LTD and Injury Leave) tracking, notes and accurate data in Dayforce HCM. Approve Agency Invoices for payments, resolve gaps with Managers/Supervisors. Prepare Agency accrual Monthly Reconciliations. Extract timesheets and review work hours for completeness and accuracy as required. Provides ongoing Payroll support in preparation of Bi-Weekly Payroll and acts as Payroll backup during annual vacation leave. Provides Monthly, Quarterly and Year-End Payroll Support to ensure successful completion of all deadlines. Support with data analytics, resolving payroll discrepancies and audits. Receive and log all incoming department mail and distribute accordingly. Dispatch department couriers and notify receivers. Required Skills/Abilities: Excellent work ethics and quality of documentation. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Teams, Outlook, Word, Excel and PowerPoint) and other relevant applications. Excellent time management skills and ability to meet deadlines. Ability to manage accurate data & documentation. Ability to abide by Code of Ethics and Business Conduct, Confidentiality and maintain privacy of employee information. Education and Experience: University / College degree in relevant field. Minimum of 2 years working experience in Payroll and HR Departments. Working knowledge of Dayforce HCM preferred. Working knowledge of Benefits Administration. Working knowledge of WSIB / WCB / CNESST / EHT documentation & process. Work Conditions Sitting at a desk and working on a computer. Handling of office supplies and related equipment. Ability to build relationships with employees. Hansen's is committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to an accessible interview site, ASL interpreter or Assistive Technology) during the recruitment process please let us know. We encourage applications from all qualified candidates including indigenous peoples, women, members of racialized groups, and persons with disabilities. We thank all applicants for their interest, however only candidates selected for an interview shall be contacted.

The role is responsible for the accurate processing of payroll and benefits transactions and maintaining employee records. It involves onboarding new hires, managing benefits enrollments, and providing administrative support to the Corporate Human Resources team.

Candidates must have a university or college degree and at least 2 years of experience in payroll and HR departments. Proficiency in Microsoft Office and knowledge of Dayforce HCM and benefits administration is preferred.

• Health Insurance • Dental Insurance • Vision Insurance • Long Term Disability • Company Matched RRSP • Wellness Program • Profit Share Program • 5 Paid Personal Days

• Time managementPreferred
• CommunicationPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Benefits Administration
• Dayforce HCM
• Microsoft Office
• Data Integrity
• Employee Onboarding
• Time Management
• Confidentiality
• Communication
• WSIB/WCB/CNESST/EHT Knowledge
• Record Maintenance
• Data Analytics

• Human Resources
• Finance & Accounting
• Administrative
• Transportation
• Logistics

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Feb 14, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level