Payroll Administrator

Job summary

The Payroll Coordinator is responsible for the accurate and timely processing of payroll, including data entry, deductions, and payment distribution. Additionally, the role involves preparing client invoices, generating payroll reports, and maintaining strict confidentiality of all employee and client information.

Job details

HCR Personnel Solutions Inc., a leader in the recruitment industry for 30 years, has an immediate opening for a Payroll Coordinator. This could be the new opportunity you've been looking for! HCR offers an excellent compensation package including a competitive salary, comprehensive benefits package, and opportunities for growth within the company. Job Title: Payroll Coordinator Work Setting: In-Person Shift Schedule: Monday-Friday; Day Shift Location Details: Ontario Position Summary Reporting to the Operations Manager, the Payroll Coordinator is responsible for the accurate and timely processing of payroll and payroll-related administration. This role ensures payroll information is maintained accurately, payroll activities are completed in compliance with applicable legislation and company procedures, and all client reporting, invoicing, and payroll deadlines are met. The Payroll Coordinator supports employees, clients, and internal teams through exceptional customer service, attention to detail, confidentiality, and a commitment to operational excellence. Payroll Administration Collect, review, and accurately enter weekly employee hours into the payroll system. Enter and process employment-related payroll deductions. Verify payroll data for completeness, accuracy, and compliance with company policies and legislative requirements. Process payroll payments, including cheques and electronic deposits. Maintain employee payroll records and payroll-related information. Investigate and resolve payroll discrepancies. Prepare and issue Records of Employment (ROEs) and other payroll-related documentation. Reporting & Invoicing Prepare and issue client invoices accurately and on time. Prepare and distribute client-specific payroll and invoicing reports and metrics. Maintain accurate payroll records, tracking systems, and documents. General Responsibilities Provide support regarding payroll entries, invoicing, deductions, direct deposits, tax forms, reporting, and related inquiries. Build positive working relationships through effective communication and service excellence. Maintain strict confidentiality of employee and client information. Contribute to process improvements that enhance payroll accuracy and efficiency. Perform other duties and responsibilities as assigned. Qualifications & Experience Experience processing payroll and payroll-related administration. Strong attention to detail and accuracy. Ability to manage competing priorities and meet strict deadlines. Commitment to confidentiality and customer service excellence. Must be located in Ontario and able to work in-person at an HCR branch Apply Now! If you are driven by the opportunity for career growth within a positive and supportive work environment, we invite you to submit your resume in confidence. Please indicate the name of the position you are applying for in the subject line. Only those selected to move forward in the consideration process will be contacted. Thank you for your interest! [email protected] This posting is for an existing vacancy within our organization. HCR Personnel Solutions Inc. welcomes applications from people with disabilities. Accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process.

What you’ll do

The Payroll Coordinator is responsible for the accurate and timely processing of payroll, including data entry, deductions, and payment distribution. Additionally, the role involves preparing client invoices, generating payroll reports, and maintaining strict confidentiality of all employee and client information.

Requirements

Candidates must have experience in payroll administration and possess strong attention to detail and accuracy. The role requires the ability to manage competing priorities, meet strict deadlines, and work in-person at an Ontario branch.

Benefits

• Comprehensive benefits package • Competitive salary • Opportunities for growth

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred
• Reporting · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Data entry
• Invoicing
• Customer service
• Attention to detail
• Confidentiality
• Record keeping
• Payroll compliance
• Reporting
• Discrepancy resolution
• Records of employment
• Communication

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Customer Service & Support