Admin Assistant

Job summary

The Administrative Assistant provides direct administrative support to the Area Chief of Staff and coordinates workflow with the Senior Leadership Team. The role ensures the efficient operation of the Chief of Staff's portfolio through accurate and timely execution of administrative functions.

Job details

Position #: 180838 Expected Start Date: November 16, 2026 Union: OOS Facility: Saskatchewan Health Authority City/Town: Saskatoon Department: Medical Leadership Team Office - Chief of Staff Saskatoon Type: Full-time temporary Expected Up to Date: December 01, 2027 FTE: 1 Shift Information: Days Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks Relief: No Float: No Salary or Pay Band: As per Terms and Conditions of Employment Travel Required: Yes Job Description: The Administrative Assistant is directly accountable to the Area Chief of Staff of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Area Chief of Staff's portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested. Human Resources Exemption: No Experience * 3-5 years of experience working in a senior administrative assistant-type role Education * Completion of Grade 12 supplemented by a recognized business course Other Education and Training * Equivalent combination of education and experience Competencies * Communication skills * Collaborative skills * Planning skills * Organizational skills * Decision making skills Knowledge and Abilities * Superior interpersonal, communication and writing skills * Ability to work collegially, collaboratively and build positive relationships * Knowledge in minute taking * Ability to be self-directed, creative, collaborative and to have sound judgement * Ability to recognize and maintain confidential information * Commitment to quality, safety, and improvement striving towards zero harm * Ability to adapt to changing conditions * Advance computer skills, including Microsoft Office (Excel, Word and Access). * Commitment to a diverse, representative workforce and cultural safety * Excellent proficiency in editing material for clarity, accuracy and conciseness Other Information * For more information on the city of Saskatoon please visit https://www.saskatoon.ca/ The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred. Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team. Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. > We work together to improve our health and well-being. Every day. For > everyone. > We are committed to building a representative, diverse, inclusive, and > culturally responsive workforce. > We are committed to the Truth and Reconciliation Commissions Calls to Action. > We work in the spirit of truth and reconciliation, acknowledging Saskatchewan > as the traditional territory of First Nations and Métis People. Please note: Only applications that include all required documentation will be considered.

What you’ll do

The Administrative Assistant provides direct administrative support to the Area Chief of Staff and coordinates workflow with the Senior Leadership Team. The role ensures the efficient operation of the Chief of Staff's portfolio through accurate and timely execution of administrative functions.

Requirements

Candidates must have 3-5 years of experience in a senior administrative role and a Grade 12 diploma supplemented by a business course. Proficiency in Microsoft Office and strong interpersonal and communication skills are required.

Listed skills

• adaptability · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Communication skills
• Collaborative skills
• Planning skills
• Organizational skills
• Decision making skills
• Minute taking
• Interpersonal skills
• Writing skills
• Microsoft Office
• Excel
• Word
• Access
• Confidentiality
• Quality and safety
• Adaptability
• Concision
• Administrative Support
• Education and Training
• Support Services
• Workflow Management
• Organizational Skills
• Self-Discipline
• Cultural Responsiveness
• Planning
• Microsoft Excel
• Editing
• Reconciliation
• Decision Making
• Communication
• Computer Literacy
• Cultural Safety
• Leadership
• Interpersonal Communications
• Writing
• Collaboration

Job areas

• Administrative
• Healthcare
• Government & Public Sector
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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