Client Service Administrator - Woodstock, ON (12 month contract)

Job summary

Act as the first point of contact for clients by managing inquiries, scheduling appointments, and ensuring smooth clinic operations. Handle administrative tasks including financial processing, insurance claims, and basic hearing aid maintenance.

Job details

About HearingLife Canada HearingLife Canada, and National Affiliated Partners, is the largest provider of hearing healthcare service in Canada. Working in unison with the National Campaign for Better Hearing's awareness campaign (campaignforbetterhearing.org), our core philosophy is to provide life-changing hearing care while increasing awareness of the effects of hearing loss and the benefits of hearing devices. Across Canada, HearingLife consists of over 350 hearing healthcare clinics proudly united behind one simple vision, “To help more people hear better.” Client Service Administrator: Are you a customer service expert that enjoys making connections, solving problems, and helping more people hear better? Are you searching to be part of a team that has a “people-first” attitude which focuses on client centered care? If you are passionate about utilizing your skills to change client’s lives – then we would love to hear from you! How You'll Make an Impact As an integral member of our team, you’ll create a welcoming environment for our clients, providing them with exceptional service every step of the way. You’ll foster positive relationships with both clients and colleagues, making sure every client’s hearing journey is smooth and enjoyable. Customer Service: Serve as the first point of contact for clients, delivering top-notch customer care. You’ll greet clients, manage inbound phone calls and emails and answer customer inquiries with professionalism and warmth. Appointment Scheduling: Ensure smooth clinic operations by managing and adjusting clinician schedules, booking appointments, and coordinating follow-ups. Clinic Maintenance: Keep our clinic looking its best! You'll organize and tidy the client waiting areas and ensure supplies are stocked and ready. Administrative Support: Assist clinicians by maintaining client files, managing stock orders, and ensuring clinic operations run smoothly. You’ll handle basic hearing aid maintenance, help with events, and support local promotions. Accounting & Insurance: Take ownership of processing payments, tracking insurance claims, accounts receivable management and maintaining inventory. Your attention to detail will ensure smooth financial operations. What You'll Bring At least 2 years of customer service experience Strong organizational skills and ability to manage multiple priorities Experience in Microsoft excel What We Offer Competitive compensation package 2 weeks (10 days) vacation Healthcare and Dental for yourself and dependents Access to ongoing training and development Equal Opportunities HearingLife Canada is committed to a diverse and inclusive workplace. HearingLife Canada is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation please clearly indicate in your application any accommodations you will require throughout the recruitment process. While we appreciate the interest of all applicants, only those selected for an interview will be contacted. #Hearinglife_Canada

What you’ll do

Act as the first point of contact for clients by managing inquiries, scheduling appointments, and ensuring smooth clinic operations. Handle administrative tasks including financial processing, insurance claims, and basic hearing aid maintenance.

Requirements

Requires at least 2 years of customer service experience and proficiency in Microsoft Excel. Candidates must possess strong organizational skills and the ability to manage multiple priorities in a client-centered environment.

Benefits

• Competitive compensation package • Vacation • Healthcare • Dental

Listed skills

• Customer service · Preferred
• Appointment Scheduling · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Payment Processing · Preferred
• Inventory management · Preferred
• Client Relationship Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Appointment Scheduling
• Administrative Support
• Microsoft Excel
• Accounts Receivable
• Insurance Claims Processing
• Inventory Management
• Clinic Operations
• Payment Processing
• Client Relationship Management

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Finance & Accounting
• Retail