Recruiting Coordinator

Job summary

Coordinate interviews, scheduling, candidate communications, submissions, checks, and onboarding while maintaining accurate records in Bullhorn and other recruiting platforms. Track hiring progress, maintain reports and dashboards, and collaborate with recruiting and business development teams to meet client deadlines.

Job details

Highspring is a consulting and professional services firm that partners with organizations to deliver tailored talent solutions across technology, operations, and strategy. We specialize in connecting top-tier professionals with high-impact projects, helping our clients scale efficiently and innovate with confidence. Our team is defined by collaboration, integrity, and a relentless commitment to excellence. The Opportunity We are seeking a Recruitment Coordinator to join our delivery team in Montreal. In this role, you will support day-to-day recruiting operations by coordinating activities between candidates, recruiters, account managers, and clients. You will play a key role in delivering an exceptional candidate experience while ensuring recruitment processes are executed efficiently and accurately. What You'll Do Coordinate interviews between candidates, recruiters, and clients. Manage scheduling, confirmations, and interview logistics. Maintain candidate records in Bullhorn and other recruiting platforms. Prepare candidate submissions and recruitment documentation. Coordinate reference checks, background checks, and onboarding activities. Track hiring progress and ensure recruitment workflows remain up to date. Support consultant and permanent employee onboarding processes. Provide ongoing communication and follow-up with candidates throughout the recruitment lifecycle. Partner closely with recruiting and business development teams to meet client deadlines. Generate and maintain recruitment reports and tracking dashboards. What You Bring to the Table 1 to 3 years of experience in recruitment coordination, staffing, human resources, or administrative support. Strong organizational and multitasking abilities. Excellent attention to detail and administrative accuracy. Outstanding verbal and written communication skills. Experience using an ATS or recruitment CRM. Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams. Ability to thrive in a fast-paced, deadline-driven environment. Customer-service mindset with a strong focus on candidate experience. Bilingualism in English and French is preferred. Core Skills Required Interview Coordination Recruitment Administration Candidate Experience Management ATS / CRM Management (Bullhorn) Onboarding Coordination Background and Reference Check Coordination Reporting and Data Management Scheduling and Calendar Management Professional Communication Time Management and Prioritization Team Collaboration Why Join Highspring? Join a collaborative, high-performing, and rapidly growing team. Support recruitment initiatives for leading organizations across Canada. Gain exposure to multiple industries and talent solutions environments. Hybrid work model (2 days in office). Competitive compensation package. Professional development opportunities and access to modern recruiting tools. Inclusive culture that values diversity, innovation, and continuous improvement. Schedule: 40 hours per week Vacation: 4 weeks Benefits (100% employer-paid after 3 months): Dental Insurance Extended Health & Drug Coverage Life Insurance Long-Term Disability Insurance $1,500 Health Spending Account Company-Paid Mobile Phone

What you’ll do

Coordinate interviews, scheduling, candidate communications, submissions, checks, and onboarding while maintaining accurate records in Bullhorn and other recruiting platforms. Track hiring progress, maintain reports and dashboards, and collaborate with recruiting and business development teams to meet client deadlines.

Requirements

Requires 1 to 3 years of experience in recruitment coordination, staffing, human resources, or administrative support, along with strong organization, attention to detail, communication, and multitasking abilities. Candidates should have experience with an ATS or recruitment CRM, proficiency in Microsoft Office 365, and the ability to work effectively in a fast-paced environment; English-French bilingualism is preferred.

Benefits

• Dental Insurance
• Extended Health and Drug Coverage
• Life Insurance
• Long-Term Disability Insurance
• Health Spending Account
• Company-Paid Mobile Phone
• Four Weeks of Vacation
• Professional Development Opportunities

Listed skills

• Teams · Preferred
• Microsoft Excel · Preferred
• Team Collaboration · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Interview Coordination
• Recruitment Administration
• Candidate Experience Management
• ATS and CRM Management
• Bullhorn
• Onboarding Coordination
• Background and Reference Check Coordination
• Recruitment Reporting and Data Management
• Scheduling and Calendar Management
• Professional Communication
• Time Management and Prioritization
• Team Collaboration
• Microsoft Office 365
• Excel
• Outlook
• Teams

Job areas

• Human Resources
• Administrative
• Consulting

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