Saint John Medical Education Administrative Coordinator (N-B) PCN 1258690

Job summary

Respond to correspondence and inquiries from learners, faculty, applicants, and external stakeholders, and maintain accurate, confidential learner schedules and documentation. Process elective approvals and travel claims, provide facility orientations, submit access requests, and provide backup support for learner accommodations.

Job details

This is the life-changing opportunity you’ve been looking for. Horizon Health Network in beautiful New Brunswick is looking for a Medical Education Administrative Coordinator to join our team! Horizon Health Network (Horizon) is seeking a strong, detail-oriented, and innovative individual to join our team as a Medical Education Administrative Coordinator. The ideal candidate will have administrative experience, preferably in an academic, healthcare, or medical education setting. Why you should work here Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers. Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care. Who You Are You have worked in an administrative role for a minimum of 2-3 years. You have experience in a healthcare, medical education, or academic workplace. You have a moderate to advanced proficiency level in Microsoft Office applications. Post-secondary diploma or degree in Office Administration, Education, or a related field (or equivalent combination of education and experience). Demonstrated ability to work independently and as an effective member of a team. Able to create and maintain working relationships with internal and external partners, agencies, and universities. Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. Ability to attend work regularly and maintain a good attendance record is required. Close attention to detail, initiative, professionalism, and sound judgment, including a high regard for confidentiality. Written and spoken competence in English at an advanced level is required. What You Will Do Correspondence and Inquiries: Receive, process, and respond appropriately to learner correspondence and inquiries from faculty, applicants, and external stakeholders. Learner Records: Create, maintain, and ensure the accuracy and confidentiality of medical learner schedules and related documentation. Receive, process, and document approvals of undergraduate medical student electives Process travel claims for both postgraduate and undergraduate medical learners Provide in-person facility orientation for all postgraduate and undergraduate medical learners. Input access requests for all incoming medical learners Provide back-up assistance for learner apartment accommodations as needed Note: These are the basic and primary duties of the position; additional related duties may be assigned as required. Horizon Competency Core competencies for non-bargaining positions are based on the LEADS in a Caring Environment leadership capabilities framework: Lead Self, Engage Others, Achieve Results, Develop Coalitions, and System Transformation. In addition to LEADS, all positions need to demonstrate compassion, patience, and professionalism in all interactions, consistently upholding a respectful and supportive environment for patients, clients, families, and colleagues. Proactively addresses concerns and responds to emerging needs with empathy and diligence, contributing to high-quality, patient/client centered care. Interested? Apply Today! To learn more, visit MyHorizonCareer.ca/management-business-professionals/ Horizon Health Network (Horizon) only accepts on-line applications. About Horizon’s Recruitment Process We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered. Horizon’s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon’s hiring purposes. Diversity Statement Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

What you’ll do

Respond to correspondence and inquiries from learners, faculty, applicants, and external stakeholders, and maintain accurate, confidential learner schedules and documentation. Process elective approvals and travel claims, provide facility orientations, submit access requests, and provide backup support for learner accommodations.

Requirements

Requires 2–3 years of administrative experience, preferably in healthcare, medical education, or an academic setting, and moderate to advanced proficiency with Microsoft Office. Applicants need a post-secondary diploma or degree in Office Administration, Education, or a related field (or equivalent experience), strong organizational and communication skills, and advanced English proficiency.

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Microsoft Office
• Medical Learner Records Management
• Correspondence Management
• Scheduling
• Travel Claims Processing
• Organization
• Time Management
• Attention To Detail
• Confidentiality
• Written Communication
• Verbal Communication
• Relationship Building
• Independent Work
• Teamwork
• Professionalism

Job areas

• Administrative
• Healthcare
• Education

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