Administrative Associate

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. ADMINISTRATIVE ASSOCIATE 12-Week Contract with Potential for Permanent Employment Our client is seeking an experienced Administrative Associate to join their legal team. This is an excellent opportunity for a highly organized, proactive administrative professional who enjoys working in a fast-paced environment supporting senior leadership and multiple stakeholders. About the Role Reporting to senior leadership, you will provide administrative and operational support to a busy team while helping ensure the smooth day-to-day functioning of the department. You will manage calendars, coordinate meetings and logistics, prepare correspondence and presentations, support records management, and act as a key point of contact for internal and external stakeholders. This role requires someone who is detail-oriented, exercises sound judgment, maintains confidentiality, and can effectively manage multiple priorities with minimal direction. Key Responsibilities: Manage complex calendars and coordinate meetings for senior leaders. Prepare correspondence, reports, presentations, agendas, and meeting materials. Attend meetings and prepare minutes and action items as required. Liaise with internal and external stakeholders to coordinate information and support business operations. Maintain SharePoint sites, electronic records, and document management systems in accordance with organizational standards. Qualifications: Demonstrated and progressively responsible administrative experience supporting senior leaders or multiple teams. Exceptional organizational skills and strong attention to detail. Advanced proficiency with Microsoft Outlook, Excel, Teams, SharePoint, and the Microsoft Office Suite. Experience supporting legal professionals or working within a legal environment is considered an asset. Previous experience in the public or broader public sector is considered an asset. The ideal candidate is someone who anticipates needs and takes initiative, builds strong working relationships with colleagues and stakeholder and takes pride in producing accurate, high-quality work. How to Apply: If you have the experience and skills to succeed in this opportunity, we encourage you to submit your resume. We thank all candidates for their interest; however, only those selected for an interview will be contacted. If you require accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.

The Administrative Associate will provide administrative and operational support to a legal team, managing calendars, coordinating meetings, and preparing correspondence. They will also maintain records and act as a key point of contact for stakeholders.

Candidates should have progressively responsible administrative experience supporting senior leaders, with exceptional organizational skills and attention to detail. Proficiency in Microsoft Office Suite and experience in a legal or public sector environment are preferred.

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Organizational Skills
• Attention to Detail
• Microsoft Outlook
• Microsoft Excel
• Microsoft Teams
• SharePoint
• Document Management
• Records Management
• Meeting Coordination
• Correspondence Preparation
• Stakeholder Liaison
• Legal Environment Experience
• Public Sector Experience
• Proactive Attitude
• Sound Judgment

• Administrative
• Government & Public Sector
• Legal
• Social Services

Minimum experience

2+ years

Apply by

Aug 13, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate