Office Assistant

Job summary

Provide reception and front desk coverage, coordinate meeting rooms, catering, events, vendors, and deliveries, and prepare meeting spaces. Support daily office operations through administrative tasks, invoice review, mailroom services, and office supply management.

Job details

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Our public sector client is seeking an Office & Catering Services Assistant for a short-term temporary assignment in Toronto. This position involves supporting daily office operations, reception coverage, meeting arrangements, and onsite catering services. The role requires five days per week onsite. Key Responsibilities Provide reception and front desk coverage, including greeting visitors, answering calls, and responding to inquiries. Coordinate meeting room arrangements, catering orders, and onsite event setups. Prepare and reset meeting rooms, ensuring supplies, beverages, and equipment are available. Work with internal teams and external vendors to coordinate meeting requirements, catering, and deliveries. Provide general administrative support, including preparing documents, organizing files, and reviewing supplier invoices. Assist with mailroom services, office supplies, and other day-to-day office operations as needed. Qualifications Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience. Previous experience in reception, customer service, office services, or administrative support; approximately two years of related experience is an asset. Experience coordinating meetings, catering arrangements, or onsite events is an asset. Strong customer service skills and a professional, friendly telephone manner. Good organizational skills, attention to detail, and the ability to manage multiple tasks in a busy office environment. Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint. A flexible, dependable, and team-oriented approach to supporting office operations. Ability to work onsite five days per week in Toronto. How to Apply If you are interested in this opportunity, please submit your resume for consideration. If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

What you’ll do

Provide reception and front desk coverage, coordinate meeting rooms, catering, events, vendors, and deliveries, and prepare meeting spaces. Support daily office operations through administrative tasks, invoice review, mailroom services, and office supply management.

Requirements

Post-secondary education in business or office administration, or equivalent education and experience, is requested; related reception, customer service, office services, or administrative experience is an asset. Candidates should have strong customer service, organization, attention to detail, Microsoft Office proficiency, and flexibility to work onsite five days per week in Toronto.

Listed skills

• Customer service · Preferred
• document preparation · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Vendor Coordination · Preferred
• telephone communication · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Customer Service
• Telephone Communication
• Meeting Coordination
• Catering Coordination
• Event Setup
• Room Preparation
• Vendor Coordination
• Administrative Support
• Document Preparation
• File Organization
• Invoice Review
• Mailroom Services
• Office Supply Management
• Microsoft Word
• Microsoft Excel

Job areas

• Administrative
• Customer Service & Support
• Hospitality
• Government & Public Sector
• Food & Beverage

More jobs from HR Associates