Recruitment & Admin Assistant

Job summary

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Job details

Job Posting: Recruitment & Administrative Assistant Location: Woodbridge, Ontario Position Type: Full-Time, On-Site Compensation: Starting at minimum wage (commensurate with qualifications & experience) Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required About the Opportunity Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment? We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent. Key Responsibilities Talent Acquisition Support Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates. Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules. Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation. Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment. Office & Administrative Operations Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates. Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately. Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork. Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects. Key Qualifications Category Requirements Language Skills Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support. Experience Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset). Technical Proficiency Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software. Essential Skills Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor. Commute & Mobility Reliable personal transportation or a dependable daily commute to our Woodbridge office. Legal Eligibility Legally authorized to work full-time in Canada. Why Join Us? Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations. Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs. Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

What you’ll do

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Listed skills

• Onboarding · Preferred
• Compliance Documentation · Preferred
• Front Desk Operations · Preferred
• Customer service · Preferred
• Microsoft Office · Preferred
• Communication · Preferred
• Time management · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Candidate Engagement
• Recruitment Screening
• Interview Scheduling
• Onboarding
• Background Checks
• Compliance Documentation
• Talent Pipeline Management
• Front Desk Operations
• Customer Service
• Phone and Email Communications
• Records Management
• Microsoft Office
• Applicant Tracking Systems
• Communication
• Time Management
• Multitasking

Job areas

• Human Resources
• Administrative
• Customer Service & Support

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