Manager of Finance and Administration

Job summary

Manage the organization’s full-cycle accounting, restricted-fund reporting, payroll, audit preparation, statutory filings, and monthly financial packages for the Board. Coordinate board administration, office operations, contracts, insurance, and program budgets while improving digital workflows and supporting organizational efficiency.

Job details

Location: Hamilton, Ontario (Remote) Compensation: Hiring Range $65,000 – $80,000 FTE per year, plus benefits Job Type: Part-Time, Permanent (25 hours per week) About IEC Hamilton The Industry-Education Council of Hamilton (IEC Hamilton) is a registered charitable non-profit dedicated to bridging industry, education, industry, and community. We are working together to build Canada’s most trusted workforce system catalyst - transforming Hamilton into a national model where every member of our community has visible pathways to skills-aligned careers, and every employer has real time intelligence to build their talent strategy. Why This Role Matters We are seeking a collaborative, numbers-savvy leader to serve as the operational backbone of our organization. Reporting to the Executive Director and working in close partnership with our Board Treasurer, the Manager of Finance & Administration leads hands-on financial management, multi-stakeholder grant accounting, payroll administration, audit preparation, and core organizational workflows. What You Will Do Manage full-cycle accounting in QuickBooks Online, including accounts payable, receivable, reconciliations, and month-end closes. Track restricted funding and prepare financial variance reports for government, foundation, and community partners. Administer payroll, employee records, CRA source deductions, T4s, and WSIB filings through Payworks. Lead preparations for the annual independent financial audit and coordinate statutory filings, including the CRA T3010 charity return and GST/HST rebates. Produce monthly financial packages for the Board of Directors and record official minutes at Board and AGM meetings. Leverage, and strengthen, our digital environment to improve our operational efficiency and stakeholder experience. Work closely with the Projects and Programs Manager to ensure our programs and services are delivered on time, to budget. Coordinate office administration, commercial insurance renewals, vendor agreements, and employee contracts. Be the 'engine' that keeps our organization running! What You Bring (Skills-First Approach) We prioritize demonstrated competence and practical problem-solving over rigid degrees or credentials. You will thrive in this role if you can demonstrate: Proven capability in managing full-cycle bookkeeping and fund accounting in non-profit, charitable, or small business settings. Practical proficiency with QuickBooks Online and cloud payroll software such as Payworks or ADP. Deep understanding of Canadian charity compliance, funder reporting, and audit working paper preparation. Strong organizational agility to balance financial deadlines, vendor contracts, and board secretarial duties with confidentiality. Clear communication skills to explain financial insights to team leaders and board members. A growth mindset to imagine what is possible for our organization, and the interpersonal skills to develop Board, Leadership and Staff 'buy in' to drive change. A CPA designation, accounting diploma, or bookkeeper certification is welcomed as an asset, but equivalent practical experience is valued. What We Offer 100% employer-paid health, dental, and vision insurance. 4 weeks of paid annual vacation, paid statutory holidays, and a paid year-end office closure. Remote work arrangements with the occasional need for travel to Hamilton Downtown and other sites within the Hamilton Region (approximately 2-3 times per month - mileage allowance available). Fair and Accessible Hiring Commitments Human-Led Review: We do not use automated AI screening software. Every application is reviewed directly by our hiring team. Inclusive Pathways: Applicants must be legally entitled to work in Canada at the time of hire. Canadian work experience is not required but preferred, and we welcome candidates with additional international experience and credentials.. AODA Accommodations: Accommodations are available upon request for candidates with disabilities at all stages of the recruitment process. How to Apply Please submit your resume and a brief covering letter highlighting your relevant experience with your first and last names in the file names. E.g. Bob Andrews Resume, Bob Andrews Covering Letter. Applications will be reviewed on a rolling basis.

What you’ll do

Manage the organization’s full-cycle accounting, restricted-fund reporting, payroll, audit preparation, statutory filings, and monthly financial packages for the Board. Coordinate board administration, office operations, contracts, insurance, and program budgets while improving digital workflows and supporting organizational efficiency.

Requirements

Candidates should demonstrate practical experience with full-cycle bookkeeping and fund accounting, proficiency with QuickBooks Online and cloud payroll software, and knowledge of Canadian charity compliance, funder reporting, and audit preparation. Strong organization, confidentiality, communication, and change-management skills are important; a CPA designation, accounting diploma, or bookkeeping certification is an asset, while equivalent experience is valued.

Benefits

• Employer-Paid Health Insurance • Employer-Paid Dental Insurance • Employer-Paid Vision Insurance • Four Weeks of Paid Annual Vacation • Paid Statutory Holidays • Paid Year-End Office Closure • Mileage Allowance

Listed skills

• Financial Reporting · Preferred
• Office Administration · Preferred
• Quickbooks Online · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Accounting
• Nonprofit Fund Accounting
• QuickBooks Online
• Payroll Administration
• Payworks
• Accounts Payable and Receivable
• Account Reconciliation
• Financial Reporting
• Grant Accounting
• Canadian Charity Compliance
• Audit Preparation
• CRA Filings
• Board Reporting and Minute-Taking
• Office Administration
• Vendor and Contract Coordination
• Stakeholder Communication

Job areas

• Finance & Accounting
• Management & Leadership
• Administrative