Administrative Assistant

Job summary

Provide administrative and business support to multiple Directors, including managing calendars, meetings, travel, expenses, and confidential documentation. Coordinate leadership events and communications, track projects and performance, and support hiring, onboarding, compliance training, and Diversity & Inclusion initiatives.

Job details

Job Description: We are seeking a highly organized and proactive Administrative Assistant to provide administrative and business support to multiple Directors across the Americas region. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate domestic and international travel. Handle expense reporting, administrative operations, and confidential documentation. Attend leadership meetings, prepare minutes, track action items, and follow up with stakeholders. Coordinate management off-sites, All-Hands meetings, quarterly calls, and team events. Support business communications, project coordination, reporting, and performance tracking. Assist with hiring, onboarding, compliance training, and Diversity & Inclusion initiatives. Build strong stakeholder relationships and support leadership priorities across geographically dispersed teams. Requirements: Experience in executive assistance, administrative support, or business operations. Strong organizational, communication, and stakeholder management skills. Proficiency in Microsoft 365, including Outlook, Teams, Excel, and PowerPoint. Ability to manage competing priorities, handle confidential information, and work independently. Apply today! Please send your resume to aayushmaan@ifgpr.com

What you’ll do

Provide administrative and business support to multiple Directors, including managing calendars, meetings, travel, expenses, and confidential documentation. Coordinate leadership events and communications, track projects and performance, and support hiring, onboarding, compliance training, and Diversity & Inclusion initiatives.

Requirements

Experience in executive assistance, administrative support, or business operations is required. Candidates should have strong organizational, communication, and stakeholder management skills; proficiency in Microsoft 365; and the ability to manage competing priorities, handle confidential information, and work independently.

Listed skills

• Project Coordination · Preferred
• Reporting · Preferred
• Onboarding · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Travel Coordination
• Expense Reporting
• Administrative Operations
• Confidential Documentation
• Meeting Minutes
• Action Item Tracking
• Event Coordination
• Business Communications
• Project Coordination
• Reporting
• Performance Tracking
• Hiring Support
• Onboarding
• Stakeholder Management

Job areas

• Administrative
• Management & Leadership
• Human Resources

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