Project Coordinator

Job summary

The Maintenance Planner coordinates repairs, maintenance, and property improvement projects across a portfolio of restaurants. This includes managing contractors, monitoring work quality, and ensuring building compliance and safety standards are met.

Job details

Reporting to the VP, Construction & Design, the Maintenance Planner will coordinate maintenance, repairs, and property improvement projects across a portfolio of restaurants. This role will work closely with restaurant leadership, contractors, trades, and vendors to ensure maintenance issues and projects are completed efficiently, safely, and to a high standard. Regular travel between locations will be required. Compensation: Expected salary range $70,000 - $80,000 per annum, commensurate with experience. Responsibilities Coordinate maintenance, repairs, and improvement projects across multiple locations. Act as the primary point of contact for restaurant leadership regarding facility and maintenance issues. Coordinate plumbing, electrical, HVAC, refrigeration, kitchen equipment, and general building repairs. Schedule and follow up with contractors, trades, and service providers. Obtain quotes, coordinate service calls, and monitor work quality, timelines, and costs. Coordinate smaller renovations, tenant improvements, and property projects. Support larger construction projects and the transition of new or renovated properties into operations. Conduct site visits to assess issues and monitor work as required. Maintain maintenance schedules, project documentation, service records, and warranties. Support health, safety, fire, food service, and building compliance requirements. Track maintenance and project costs and identify opportunities for cost savings. Identify recurring issues and recommend preventive maintenance solutions. Qualifications 2–5+ years of experience in project coordination, facilities, maintenance, construction, property management, or a related field. Experience coordinating contractors, trades, vendors, and service providers. Restaurant, hospitality, retail, or multi-site property experience is an asset. Trades experience or practical knowledge of building systems and maintenance is an asset. Experience with renovations, tenant improvements, or construction projects is an asset. Strong organizational, communication, and follow-up skills. Ability to manage multiple locations and competing priorities. Practical problem-solving skills and the ability to identify appropriate solutions or trades. Basic understanding of budgeting, quoting, and cost control. Proficiency with Microsoft Office and project or maintenance tracking systems. Valid BC driver's license and ability to travel between locations. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

The Maintenance Planner coordinates repairs, maintenance, and property improvement projects across a portfolio of restaurants. This includes managing contractors, monitoring work quality, and ensuring building compliance and safety standards are met.

Requirements

Candidates need 2-5+ years of experience in project coordination, facilities, or construction, preferably within the hospitality or retail sectors. A valid BC driver's license and proficiency in Microsoft Office are required for travel and project tracking.

Listed skills

• Facilities Management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Budgeting · Preferred
• Preventive Maintenance · Preferred
• Cost Control · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Facilities Management
• Contractor Management
• Budgeting
• Cost Control
• Preventive Maintenance
• Building Systems Knowledge
• Microsoft Office
• Vendor Management
• Site Assessment
• Compliance Monitoring
• Problem Solving

Job areas

• Construction
• Hospitality
• Engineering
• Trades
• Management & Leadership