Receptionist

Job summary

Manage reception and provide professional front-of-house service to clients and visitors, including answering calls, responding to inquiries, and coordinating meeting rooms. Support office organization, records, events, client and file administration, online filing, document preparation, and general administrative needs.

Job details

We are hiring a Receptionist to join our client’s professional services team in Vancouver, BC. This is a full-time, permanent opportunity for a polished, dependable professional who enjoys being the first point of contact for clients and visitors and takes pride in providing a welcoming, organized office environment. This position is fully on-site, Monday to Friday from 8:00 a.m. to 4:00 p.m. About Our Client Our client is an established professional services organization with a collaborative and professional work environment. They are seeking a personable and detail-oriented Receptionist who can provide excellent front-of-house service while supporting a variety of office and administrative needs. About the Opportunity This role is well suited to an experienced Receptionist or Administrative professional who enjoys variety and takes pride in being a reliable resource for both clients and colleagues. Along with managing reception, you will help coordinate meeting spaces, support office activities, and provide general administrative assistance to the team. About the Position Manage the reception area and serve as the first point of contact for clients, visitors, and guests. Answer and direct incoming calls and respond to general inquiries in a professional and courteous manner. Coordinate meeting room bookings and ensure spaces are organized and prepared for meetings. Assist with office organization, records, and external storage requirements. Support office events, social activities and other team initiatives. Assist with internal administrative processes related to new client and file matters. Provide backup support for online filing, registry and administrative processes. Prepare documents and complete general clerical and administrative tasks as required. Provide day-to-day support to the broader office team as needed. Requirements 3+ years of reception or administrative experience, ideally within a professional services environment. Professional, polished, and personable approach. Excellent verbal and written communication skills. Strong organizational skills and attention to detail, with the ability to manage multiple priorities. Dependable, punctual, and conscientious with a strong work ethic. Comfortable interacting professionally with clients, visitors, and colleagues at all levels. Proficiency with Microsoft Office and general office technology. Able to work effectively both independently and as part of a team. Comfortable working fully on-site, Monday to Friday, 8:00 a.m. to 4:00 p.m. Compensation Salary up to $53,000, depending on experience Competitive benefits after probation Paid vacation and personal days Professional development opportunities Monday to Friday, 8:00 a.m. – 4:00 p.m. 100% on-site At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Manage reception and provide professional front-of-house service to clients and visitors, including answering calls, responding to inquiries, and coordinating meeting rooms. Support office organization, records, events, client and file administration, online filing, document preparation, and general administrative needs.

Requirements

Requires at least three years of reception or administrative experience, ideally in a professional services environment, along with proficiency in Microsoft Office and general office technology. Candidates should be polished, personable, dependable, well organized, detail-oriented, strong communicators, and able to work independently and collaboratively on-site.

Benefits

• Competitive Benefits After Probation
• Paid Vacation
• Personal Days
• Professional Development Opportunities

Listed skills

• Administrative Support · Preferred
• Customer service · Preferred
• document preparation · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative Support
• Client Service
• Telephone Management
• Meeting Room Coordination
• Office Organization
• Records Management
• Event Support
• Document Preparation
• Online Filing
• Registry Processes
• Verbal Communication
• Written Communication
• Organization
• Attention to Detail
• Microsoft Office

Job areas

• Administrative
• Customer Service & Support
• Legal

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