Buyer

Job summary

The Buyer will work as part of the sourcing department to proactively replenish assigned products lines for specific or alternate predetermined vendors. They will use the established stock replenishment system (Open-to-Buy) to review and release inventory needs before stock outs, and in response to customer backorders. Core job functions include: Inventory Replenishment Purchase order pick-up release Past due purchase order expediting in coordination with Customer Service Identification of product sales trends – identify/suggest stock adjustments Purchase order acknowledgement review Duties a…

Job details

The Buyer will work as part of the sourcing department to proactively replenish assigned products lines for specific or alternate predetermined vendors. They will use the established stock replenishment system (Open-to-Buy) to review and release inventory needs before stock outs, and in response to customer backorders. Core job functions include: Inventory Replenishment Purchase order pick-up release Past due purchase order expediting in coordination with Customer Service Identification of product sales trends – identify/suggest stock adjustments Purchase order acknowledgement review Duties and Responsibilities Under the supervision of the Head of Sourcing, the duties and responsibilities of the Buyer include but are not limited to, the following: Daily review and release of system generated purchase orders for all assigned product lines to manage/respond to backorders, replenishment and prevent inventory stock-outs; Follow-up on past due purchase orders. Work in coordination with our Customer Service and with vendors to establish accurate product lead times, update system to reflect these ETA dates; Review vendor order confirmations, verify accuracy of pricing, product selection and ETA dates; Maximize prepaid shipments when possible; Coordinate with Independent Mechanical Supply (IMS) Shipping department on purchase order pick-ups when available; Identify to Product Managers, ETA dates beyond 1 day for purchase orders so that alternate sourcing can be arranged; Where minimum orders, or minimum prepaid levels cannot be achieved, work with purchasing team to find solutions to get material in a timely manner; Develop relationships with vendors through verbal communication, rather than email alone that may create favourable business conditions such as improved pricing, or priority product availability for IMS; Develop relationships with vendors that may assist IMS in getting prompt, accurate service; Try to identify quantity buy opportunities that may be negotiated where possible, for improved profitability. Alternatively identify opportunities to senior purchaser to establish plan for further negotiation; Be aware of product sales trends, work with purchasing team to adjust where necessary inventory minimum/maximum levels to prevent stock-outs. Advise Payables team of any vendor master record updates as required; Embrace learning and developing one’s knowledge and skill sets and help other team members to ensure their growth; Read, understand and be familiar with relevant vendor catalogues; Openness to learning/exploring/pioneering new technology to improve current processes Other duties as assigned. Qualification & Experience Years of experience: 1-3 years Recent College or University Graduate (Business related program is an asset); Demonstrated business acumen and the ability to manage multiple priorities in a deadline driven fast paced environment; Experience suggesting and implementing changes to processes and procedure; Desire to continually be educated in the requirements of the position; Proficiency in Microsoft Outlook, Word, Excel, Access (or willing to learn), Adobe Acrobat and Internet Information Gathering/Research; Demonstrated analytical, organizational and planning skills; Excellent Written and oral communication skill; Established history of demonstrating the ability to pay attention to detail; Customer centric - Obsessive about providing excellent customer service Location The position can be based in either our Scarborough or Rexdale branch: 39 Casebridge Court, Scarborough, M1B 5N4, or 310 Carlingview Drive, Etobicoke, M9W 5G1

What you’ll do

The Buyer is responsible for proactively replenishing product lines using the Open-to-Buy system to prevent stock-outs and manage backorders. Key duties include managing purchase orders, coordinating with vendors for lead times, and identifying sales trends to adjust inventory levels.

Requirements

Candidates should have 1-3 years of experience and a college or university degree, preferably in a business-related program. Proficiency in Microsoft Office and strong analytical and communication skills are required to manage priorities in a fast-paced environment.

Listed skills

• Adobe · Preferred
• Customer service · Preferred
• Analytical · Preferred
• Microsoft · Preferred
• Attention to detail · Preferred
• Sales · Preferred
• Communication · Preferred
• Accuracy · Preferred
• Customer · Preferred
• Microsoft Outlook · Preferred
• coordination · Preferred
• Stock Replenishment · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory Replenishment
• Purchase Order Management
• Vendor Relationship Management
• Analytical Skills
• Organizational Skills
• Planning Skills
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft Access
• Adobe Acrobat
• Communication Skills
• Attention To Detail
• Customer Service
• Sourcing
• Business Acumen