Executive Assistant to CEO

The Greater Victoria Harbour Authority (GVHA) is a self-funded, commercial non‑profit organization that owns and manages many of the iconic waterfront spaces around Victoria, including Canada’s most popular cruise port-of-call, the Causeway and Fisherman’s Wharf. GVHA ensures these spaces remain safe, vibrant, accessible, economically sustainable, and respectful of the unceded territories of the lək ̓ʷəŋən People, known today as the xʷsépsəm (Esquimalt) Nation and Songhees Nation. We are seeking an Executive Assistant (EA) who will provide high-level administrative, organizational, and strategic support to the Chief Executive Officer (CEO), and may support Vice President (VP) and Director-level leaders as required. This role manages complex calendars, coordinates leadership meetings, prepares materials, supports communication with internal and external stakeholders, and handles confidential information with discretion. The EA is proactive, highly organized, and able to anticipate needs in a fast-paced executive environment. This position will be expected to harness tech-driven efficiency by adopting and optimizing digital tools, automation software, and collaborative platforms to reduce manual work and strengthen overall team productivity. The EA also demonstrates strategic initiative by taking ownership of administrative workflows with a forward-thinking mindset, serving as a trusted strategic partner to the executive leadership team while continuously improving processes and supporting organizational effectiveness. This position offers a comprehensive benefits package, including extended health and dental coverage (premiums paid by GVHA), RRSP matching, annual bonus eligibility, professional development funding, health spending accounts, paid vacation, additional paid and non-paid leave. Recruiting annual salary range is $70,000 to $80,000.

Provide high-level administrative and strategic support to the CEO and other senior leaders. Manage complex calendars, coordinate leadership meetings, and optimize digital tools to enhance team productivity.

Seeking a proactive and highly organized professional capable of handling confidential information with discretion. Must be able to adopt tech-driven efficiencies and take ownership of administrative workflows.

• Extended Health Coverage • Dental Coverage • RRSP Matching • Annual Bonus Eligibility • Professional Development Funding • Health Spending Accounts • Paid Vacation • Paid Leave • Non-paid Leave

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Executive Support
• Strategic Planning
• Stakeholder Communication
• Digital Tool Optimization
• Automation Software
• Administrative Workflow Management
• Confidentiality
• Organizational Skills
• Process Improvement

• Administrative
• Management & Leadership
• Government & Public Sector

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level