Executive assistant

Job summary

Provide strategic, direct support to the General Partner and senior executives by managing calendars, communications, meetings, travel, and stakeholder relationships. Track priorities and action items, lead strategic and operational projects, support CRM and technology platforms, and improve processes.

Job details

A enouned global investment platform focused on fintech and financial services in Toronto is searching for an Executive Assistant to join their team. In this role, you will work closely with and provide direct support to the General Partner, acting as a true strategic right hand. If you are meticulous, proactive and a strong communicator, apply now! YOUR ROLE AS AN EXECUTIVE ASSISTANT WILL BE TO: Act as a true strategic partner to senior executives, helping them stay focused on priorities and ensuring strong follow-through across key initiatives; Proactively manage complex calendars, priorities and communications in a fast-paced and evolving environment; Serve as a key liaison between executives and internal and external stakeholders; Coordinate and prepare meetings, including agendas, documentation, presentations and follow-ups; Track action items and ensure projects and priorities continue to move forward; Take ownership of various strategic and operational projects on behalf of the executive team; Support the implementation, optimization and ongoing management of CRM and other technology platforms; Coordinate travel arrangements and related logistics; Prepare presentations, reports, documents and communications for internal and external use; Identify opportunities to improve processes, systems and ways of working; Handle other responsibilities and special projects as needed. THE PROFILE WE ARE LOOKING FOR: Significant experience as an Executive Assistant supporting senior-level executives; Experience working in a startup, entrepreneurial or fast-growing environment; A highly strategic and proactive mindset, with the ability to anticipate needs and take ownership; Strong project management skills and the ability to manage multiple priorities simultaneously; Tech-savvy, curious and comfortable learning and implementing new tools and technologies; Strong experience with CRM systems and digital tools; Excellent English communication skills, both written and spoken; Strong judgment, discretion and problem-solving abilities; Highly organized and detail-oriented, while also able to see the bigger picture; Resourceful, autonomous and comfortable working in an environment where priorities can evolve quickly. SOME OTHER REASONS TO APPLY: A genuinely strategic Executive Assistant role, with the opportunity to have a real impact and work closely with senior leadership; Join a dynamic and entrepreneurial organization in the financial sector; A hybrid work environment with 3 days per week in the office; The opportunity to take ownership of meaningful projects beyond traditional Executive Assistant responsibilities; A fast-paced environment where initiative, technology and new ideas are valued.

What you’ll do

Provide strategic, direct support to the General Partner and senior executives by managing calendars, communications, meetings, travel, and stakeholder relationships. Track priorities and action items, lead strategic and operational projects, support CRM and technology platforms, and improve processes.

Requirements

Significant experience supporting senior executives, ideally in a startup, entrepreneurial, or fast-growing environment, is required. The role calls for strategic initiative, project management, CRM and digital-tool experience, excellent English communication, sound judgment, discretion, organization, and adaptability.

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Prioritization · Preferred
• CRM Systems · Preferred
• Project management · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Project Management
• Stakeholder Communication
• Meeting Coordination
• CRM Systems
• Technology Implementation
• Travel Coordination
• Presentation Preparation
• Process Improvement
• Prioritization
• Problem-Solving
• Discretion
• Organization
• Written Communication
• Verbal Communication

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting