Administrative Assistant

Job summary

The role involves coordinating team information flow, managing office procedures, and handling administrative tasks such as scheduling and invoicing. Additionally, the assistant is responsible for maintaining filing systems, ordering supplies, and assisting with budget preparation.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Plan and control budget and expenditures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Maintain inventory of supplies Maintain filing system Invoice clients Establish and maintain contact with suppliers Ensure proper functioning of equipment Assist in budget preparation

What you’ll do

The role involves coordinating team information flow, managing office procedures, and handling administrative tasks such as scheduling and invoicing. Additionally, the assistant is responsible for maintaining filing systems, ordering supplies, and assisting with budget preparation.

Requirements

Candidates must have a non-university certificate or diploma from a program lasting 1 to 2 years. A minimum of 7 months to less than 1 year of relevant experience is required.

Listed skills

• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• supplier relations · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Budget Control
• Minute Taking
• Office Procedures
• Scheduling
• Telephone Etiquette
• Inventory Management
• Filing Systems
• Proofreading
• Data Entry
• Invoicing
• Supplier Relations

Job areas

• Administrative
• Retail