Administrative assistant

Job summary

The role involves managing office procedures, scheduling appointments, and handling correspondence and electronic enquiries. Additionally, the assistant is responsible for basic bookkeeping, data entry, and maintaining filing systems.

Job details

Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 37.5 to 44 hours per week Education: Expérience: Education Bachelor's degree Tasks Motivate staff Open and distribute mail and other materials Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Perform basic bookkeeping tasks Computer and technology knowledge MS Excel MS Outlook MS Windows MS Word Electronic scheduler Database software IBM Lotus MS Office Simply Accounting Technical terminology Legal Financial Business Area of specialization Correspondence Reports and records Financial statements Invoices Accounting Transportation/travel information Own vehicle Valid driver's licence Public transportation is not available Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Work with minimal supervision Physically demanding Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Accurate Client focus Reliability Time management Accountability Dependability Due diligence Quick learner Screening questions Are you available to start on the date listed in the job posting? Do you have experience working in this field? Do you have the required certifications listed in the job posting? Experience 5 years or more Employment terms options Day Overtime available Financial benefits Mileage paid Other Benefits Free parking available Parking available

What you’ll do

The role involves managing office procedures, scheduling appointments, and handling correspondence and electronic enquiries. Additionally, the assistant is responsible for basic bookkeeping, data entry, and maintaining filing systems.

Requirements

Candidates must have a bachelor's degree and at least 5 years of experience in the field. A valid driver's license and own vehicle are required as public transportation is unavailable.

Benefits

• Mileage Paid • Free Parking

Listed skills

• Time management · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• scheduling · Preferred
• invoicing · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Procedures
• Scheduling
• Data Entry
• Bookkeeping
• MS Excel
• MS Word
• MS Outlook
• Database Software
• Simply Accounting
• Correspondence
• Financial Statements
• Invoicing
• Time Management
• Multitasking
• Client Focus
• Oral Communication

Job areas

• Administrative
• Finance & Accounting
• Legal