Office Administrator

Position: Office Administrator Job type: Permanent full-time Location: Hawkesbury Salary Range: $45,000 - $60,000 (according to experience) Posting No: 2026-08-11-01OA Posting Type: Vacancy The Office Administrator at J.G. Barrette Electric will provide the necessary support to the planning, organization, direction, coordination, and control of each project undertaken by the Company and to successfully complete each of these projects, safely, on time and below budget to meet the continuing growth and profit objectives of the Company. Some of the Office Administrator responsibilities include: Data entry for inventory and material receiving. Data entry for accounts payables and receivable, as and when requested. Ensure that all actions of the company are accomplished in an ethical and prudent manner and in accordance with OSHA regulations. Maintain up to date the health and safety files for each employee, including training certificates. Answer all incoming calls for the Company and greet Customers in a professional and courteous manner. Record request for quotations and request for service using standard Company procedures. Setup and maintain project files on the Company’s server. Obtain all required permits for each project (ESA, Hydro Quebec, Hydro One). Prepare and submit MOL Form 1000 – Registration of Contractors Submit progress billings to Clients and/or Consultants for approval, including statutory declarations and WSIB certificates. In Quebec, partial discharges (quittance partielle) and CCQ and CNESST discharges (attestation CCQ & CNESST). The preferred candidate will have: Five (5) years’ experience in construction or electrical project. Minimum of a High School Diploma. College Degree in an electrical or construction field preferred. Must be able to read, write and communicate in both the English and French languages. Advance computer skills using Microsoft Office Suite, including Outlook, Word, and Excel. Employment Benefits: Health, Dental, and Disability benefits program Employee Family Assistance Program Matching RRSP program (up to 3% of base salary) Profit-sharing opportunities Performance and merit-based recognition Health and Wellness (flexible hours, work-life balance) Continuing Education reimbursement program Professional and career development opportunities About J.G. Barrette Electric J.G Barrett Electric is a well-established Eletrical Company that has been in busines for over 50 years. We promise you a supportive work culture and opportunities for career development driven by your desire to grow. Equal Opportunity Employer: J.G. Barrette Electric is an inclusive and equal opportunity employer. We are committed to fair and equitable employment practices and do not discriminate against employment opportunities or practices on any basis protected by the Ontario Human Rights Code. Employment decisions are based on merit, qualifications, and abilities. Accessibility & Inclusion: We are committed to an inclusive and accessible recruitment process. Accommodation for applicants with disabilities will be provided upon request at any stage of the hiring process. Use of Artificial Intelligence: We may use artificial intelligence-enabled tools to assist with the screening of applications. These tools are designed to support fairness and consistency in our hiring process, and all final hiring decisions are made by our recruitment team. We wish to thank all applicants for their interest but regret that only those selected for an interview will be contacted.

The Office Administrator provides essential support for project planning, coordination, and control to ensure projects are completed safely, on time, and within budget. Responsibilities include managing project documentation, handling financial data entry, and ensuring compliance with safety regulations.

The candidate must have at least five years of experience in the construction or electrical industry and possess a high school diploma, with a college degree preferred. Proficiency in both English and French, along with advanced Microsoft Office skills, is required.

• Health benefits • Dental benefits • Disability benefits • Employee family assistance program • Matching rrsp program • Profit-sharing opportunities • Performance and merit-based recognition • Flexible hours • Continuing education reimbursement program • Professional and career development opportunities

• FrenchPreferred
• Customer servicePreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Inventory managementPreferred
• Microsoft OutlookPreferred
• EnglishPreferred

Identified from the job description. Confirm important requirements above.

• Data entry
• Accounts payable
• Accounts receivable
• Inventory management
• Health and safety compliance
• Osha regulations
• Customer service
• Project file management
• Permit acquisition
• Progress billings
• Microsoft office suite
• Outlook
• Word
• Excel
• English
• French

• Administrative
• Construction
• Finance & Accounting
• Security & Safety

Minimum education

High school

Minimum experience

5+ years

Apply by

Sep 11, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available