Property Administrator Jobs in Aurora, Ontario, Canada
Create alert for “Property Administrator”
Aurora, Ontario, Canada
Top Benefits
About the role
Position Overview
We are looking for a part-time Property Administrator following a recent transition within the role. This Property Administrator will provide administrative support to ensure the efficient day-to-day operations for two properties in Midland. Working closely with Property Managers and the broader team, this role supports tenant and stakeholder communications, maintains accurate records and data, and assists with coordinating service and financial processes. The Property Administrator plays an important role in helping maintain compliance, organization, and a high level of client satisfaction.
This position is Monday to Friday, 25 hours per week, and is based onsite in Midland. Occasional travel within the surrounding area may be required.
Key Responsibilities
Provide administrative support to Property Managers, including responding to inquiries from residents, owners, vendors, and stakeholders in a professional and timely manner.
Prepare and distribute correspondence, notices, and property communications
Maintain accurate records, databases, and digital files, including updating owner and tenant information in our Property Management software. Coordinate service requests, schedule vendors and contractors, and assist with vendor onboarding. Support move-in and move-out coordination, including elevator bookings and related documentation. Track key dates, service schedules, and regulatory requirements to support property compliance. Provide client and site support, including addressing resident inquiries and attending site visits or meetings as required. Prioritize tasks, manage multiple deadlines, and escalate issues appropriately to support smooth property operations.
Qualifications & Skills
College diploma in Business Administration, Office Administration, or a related field. Minimum 2 years of administrative experience; property management experience is an asset. Experience with Yardi or similar property management software preferred. Strong proficiency in Microsoft Office (Word, Excel, Outlook) and data management systems. Excellent written and verbal communication skills with a professional, customer-focused approach. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines. Knowledge of property management, condominium, or non-profit housing operations is an asset. Ability to handle confidential information with discretion and professionalism.
Why Join the M Group?
Comprehensive benefit package
Employee assistance program Additional Personal Days and Volunteer Time Off Flexible work arrangements A supportive team that values growth, well-being, and community Opportunities to work across diverse real estate projects Company events, learning sessions, and leadership opportunities that make work meaningful
About The M Group
At The M Group of Companies, we believe in creating strong communities by investing in people, places, and potential. As a diversified real estate and property management organization, we’re proud to foster a workplace where integrity, support, and meaningful impact thrive.
When you join our team, you become part of a dependable group of professionals who care deeply about the work we do and the communities we serve. We’re committed to your growth and well-being, offering a collaborative environment that values respect, steady leadership, and doing the right thing together.
Whether you’re building your career or bringing years of experience, we invite you to grow with us and help shape the future of property, people, and possibility.
How to Apply
Please submit your resume and respond to the questions in the application. Applications will be accepted until the position is filled.
Legal Disclaimers
Accessibility & Accommodation: Thank you for your interest in The M Group of Companies. Only those applicants who are selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.
Use of AI in Recruitment
Please note that your application and any related materials may be reviewed using AI-enabled systems to assist with the screening process. These tools are used to support, not replace, human decision-making. If you have any concerns or questions about this process, please let us know.
Work Authorization
Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.
Not the right fit? Search for Property Administrator jobs in Midland, Ontario, Canada
About M Group of Companies
As a provider of Niche Real Estate Solutions, M|GROUP combines leading edge technology with specialized industry knowledge to become an extension of our client’s real estate operations. Our unique vertical structure, consisting of M|RED, M|SOURCE and M|TECH, offers clients the ability to choose the level of service which will best meet their specific needs - from comprehensive management oversight to individual services needed to fulfill ongoing or one time initiatives.
Our mission is to ensure that each of our client’s locations are Safe, Compliant, Efficient, and Appealing while also meeting their financial objectives. We achieve this by:
- Assessing the client’s specific real estate requirements and processes.
- Focusing on providing services that leverage leading edge technologies.
- Delivering a customizable bundle of services that improves the functionality and efficiency of the real estate operation thereby maximizing the investment in the asset.
Property / Facility Management Solutions: M|RED, an Accredited Management Organization (AMO), oversees all the administrative and maintenance functions which owning commercial real estate entails by offering comprehensive commercial, corporate and specialized environment management services.
Facility Sourcing Solutions: M|SOURCE streamlines vendor relationships across multiple sites or large corporate portfolios, nationwide. M|SOURCE caters to investors and corporations who wish to retain some level of management involvement but need assistance coordinating the low dollar value, high volume, time intensive tasks such as landscaping and snow removal.
Facility Enhancement Solutions: M|TECH delivers superior tenant buildout, capital improvement and remodeling construction services for investor and corporate owners alike. M|TECH can also protect the value of our client’s real estate assets with ongoing preventive, predictive, and reactive maintenance.