Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s WFS Accounting & Administration department has a full-time position for an Accounting Administrator in Calgary, Alberta. (Internally, we call this role Contracts Administrator)

Reporting to the Supervisor, Contract Administration, the Accounting Administrator will be responsible for providing support and insight on monthly and quarterly financial results, contract review and billables within the Workforce Solutions (“WFS”) business unit.The successful candidate is detail and process oriented with a strong base in accounting, project and contract administration. This position is responsible for providing support and insight on monthly and quarterly financial results, contract review and billables. Our successful candidate must be organized, dynamic and have a strong work ethic.

Responsibilities

• Manage contract ownership and administration after contract has been awarded to the business
• Creation and tracking of Purchase Orders, GRPO’s and processing AP invoices for payment
• Manage and monitor invoicing receivables in a timely matter with targets that are provided by the business and based on project type
• Auditing the contract to company standards
• Enter data into an SAP system, which includes contract documents, purchasing and billing
• Maintain SAP asset rental status in conjunction with Business Unit Leaders and Finance
• Period close duties per month end calendar, including preparing and uploading accrual journal vouchers, monthly revenue and expense result analysis, adjustments
• Obtain and administer contract change order(s) from Canadian Sales Team
• Establish and maintain strong working relationships with sublease vendors, and operational sub- contractors
• Ensure all AP invoices coincide with contract third-party agreements and rental billing
• Manage and maintain vendor set up, maintenance and payment details database
• Address issues such as unpaid or incorrect invoices, purchase order and pricing discrepancies
• Monitor vendor accounts to ensure payments are up to date by reconciling monthly statements and related transactions
• Correspond with vendors and respond to inquiries
• Administer and maintain PPSAs on rented assets
• Provide insight and assist with process improvements, implementation and roll out
• Establish and maintain strong working relationships with internal and external stakeholders
• Other duties as per requirement

Qualifications

• Minimum 3 years’ experience in AR/AP, invoicing, accounting administration or contract administration.
• Post-secondary certificate or diploma in Business Administration or equivalent is an asset
• Must be friendly, personable and able to build harmonious working relationships with clients and co-workers
• Intermediate experience with MS Office Suite with emphasis on Excel
• Practical exposure with SAP or ERP system considered an asset
• Excellent written and oral communication skills, capable of professional interaction with various levels of operations and other departments
• Good analytical skills and takes initiatives to solve problems
• Must have strong attention to detail, adaptability, and be extremely organized
• Self-starter and ability to work in a fast-paced dynamic environment
• Works well under pressure with multiple concurrent deadlines
• Must be fluent in English both oral and written
• Demonstrable skills in organization, problem solving, flexibility, ability to multi-task, and self-direction.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group