Job Description

Reporting to the Manager, Stakeholder Engagement, the Contract Stakeholder Engagement Coordinator supports the planning, coordination, and execution of stakeholder engagement activities across the organization.

This role is ideal for an early-career professional looking to build experience in stakeholder engagement, communications, and project coordination. The successful candidate will be highly organized, detail-oriented, reliable, adaptable, and eager to learn in a fast-paced environment.

The coordinator will provide day-to-day support for engagement initiatives, meetings, events, internal and external communications support as needed, and stakeholder administration activities while working closely with internal teams and external stakeholders.

Accountabilities Include But Are Not Limited To

Support the coordination and execution of stakeholder engagement activities and communications initiatives Assist with planning and logistics for in-person, hybrid, and virtual meetings, workshops, and engagement sessions Coordinate meetings, calendars, materials, presentations, agendas, invitations, registrations, and follow-up actions Maintain stakeholder contact lists, distribution lists, engagement reports, attendance reports, and engagement tracking tools Support the preparation, formatting, proofreading, and distribution of stakeholder communications and materials Assist with notetaking, action tracking, reporting, and documentation of engagement activities Conduct basic research and compile background information to support projects and stakeholder engagement initiatives Monitor and respond to stakeholder inquiries through shared inboxes and coordination channels Liaise with vendors, venues, consultants, and service providers to support engagement activities Provide administrative and coordination support to the Stakeholder Engagement team as required Support website and digital engagement platform updates Perform other related responsibilities as assigned to meet department and organizational goals and objectives Contribute to a collaborative, responsive, and service-oriented team environment.

Must Haves

Post-secondary education in communications, public relations, political science, business, or a related field 1-3 years of relevant experience in communications, stakeholder engagement, administration, event coordination, or customer service Strong written and verbal communication skills Strong organizational skills with the ability to manage multiple deliverables and deadlines Detail-oriented with strong follow-through Comfortable working in a fast-paced and evolving environment Strong interpersonal skills and ability to build positive working relationships Proficiency with Microsoft Office applications including Teams, Outlook, Word, PowerPoint, Excel, and SharePoint Experience with virtual meeting tools and collaboration platforms

Nice To Haves

Previous exposure to public sector, utilities, energy, or regulated environments